What are the responsibilities and job description for the Office - Administrative Operations Manager position at SSA Group?
Administrative Operations Manager
Who are we:
SSA Group works with zoos, aquariums, museums, and other cultural attractions on integrating dining, retail, admissions and more. We increase revenue opportunities for partners across the United States. With 50 years in the business, SSA has refined the basics while pioneering better ways forward. With pillars of focus like sustainability, inclusivity, and innovation, SSA is transforming the cultural attraction industry.
SSA was built by families, for families, with a family’s sense of love and dedication. We don’t just rely on the best practices in our industry, we customize best practices for each partner to set the bar higher and higher, always. We do all we can to further the mission of our partners because their guests and the communities they serve, deserve it.
Position Title: Administrative Operations Manager
Reports to: General Manager and Assistant General Manager (where applicable)
Responsibilities
SSA Group, LLC. is an equal opportunity employer. We embrace diversity and equal opportunity through our commitment to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Compensation And Benefits
San Francisco Residents: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please see the "Fair Chance Ordinance - Know Your Rights" document for more information. By submitting your job application, you agree you have reviewed the "Fair Chance Ordinance - Know Your Rights" document.
Who are we:
SSA Group works with zoos, aquariums, museums, and other cultural attractions on integrating dining, retail, admissions and more. We increase revenue opportunities for partners across the United States. With 50 years in the business, SSA has refined the basics while pioneering better ways forward. With pillars of focus like sustainability, inclusivity, and innovation, SSA is transforming the cultural attraction industry.
SSA was built by families, for families, with a family’s sense of love and dedication. We don’t just rely on the best practices in our industry, we customize best practices for each partner to set the bar higher and higher, always. We do all we can to further the mission of our partners because their guests and the communities they serve, deserve it.
Position Title: Administrative Operations Manager
Reports to: General Manager and Assistant General Manager (where applicable)
Responsibilities
- Ensure your department’s team is set with the operation in mind: hire & recruit for new talent, integrate new team members, supervise assigned personnel, evaluate performance, develop, coach, issue documentation, and manage employee exits.
- Contact vendors to reconcile invoice discrepancies, shortages, over shipments or to arrange for emergency shipments or requisitions.
- Ensures new employee orientation process within guidelines of HQ and Client is administered through partnership with Management team or owning directly through Admin department.
- Responsible for communicating proper documentation on discrepancies to office & management team regarding employee accountabilities.
- Communicates quickly and effectively with SSA HQ Team, Director of Audits and Controls, Office Team, Client and Management Team onsite.
- Is an integral part of the operational team and assists in motivating staff and cultivating a team focus.
- Develop cash training programs to train, motivate, and mentor employees as necessary to business.
- Remain knowledgeable and on the foresight of and managing in accordance with applicable local, state and federal laws. Communicates and updates to management team at Unit.
- Maintain a clean, safe and organized work environment.
- Uphold and demonstrate a complete understanding of company policies and procedures.
- Perform the steps of SSA EXTRA Guest Service to ensure a memorable experience for every guest and client.
- Develop and implement storage systems, policies and procedures to ensure maximum use and efficiency of space and storage areas in warehousing operations.
- Ensures all HQ reporting and daily cash office operations are overseen and met by Admin team.
- In the absence of Operational Manager(s) and in times of need assists the business in the performance of their duties.
- Ensure SSAfety standards are met by upholding training and daily operational expectations for department managers.
- Ensures that all fiscal deadlines are met to HQ.
- Provides branch administrative support in the form of answering telephones and word processing.
- Develops and analyzes trend reports, graphs and other analytical information for General Manager and other managers.
- Responsible for administering HQ Accounts Payable software, and its related transmissions and reports.
- Responsible for all major reporting including, but not limited to the Gross Sales Report, OFR, Trial Balance Reports, and Sales by Stand.
- Manage payroll and controllable profit within established guidelines. Meet payroll budget percent expectations for admin department by being strategic with coverage, on-call shifts, etc.
- Schedule appropriate staff levels in accordance with budget and business forecast.
- Promote an inclusive & supportive approach at the Unit.
- Supports unit in being an example for Company & Client guidelines with regard to Sustainability/Conservation efforts. Displays knowledge of efforts in business application as well as giving adequate opportunity for teaching to unit staff as necessary.
- Supports SSA / Unit in driving community effort through hiring efforts, engagement activities, and focus on opportunities of giving back.
- Perform other tasks as deemed necessary.
- Strong interpersonal and communication skills, including the ability to articulate to our partner, General Manager and HQ personnel.
- Developed leadership skills with an understanding of the importance of team building/development, while fostering partnerships.
- Exceptional problem solving/decision making skills that are combined with the ability to be organized.
- Demonstrates financial management, merchandising, analytical, planning and leadership skills.
- Demonstrates the ability to remain flexible in a fast-paced environment.
- Computer and/or inventory system knowledge.
- Physical ability to stand and walk for extended periods and to move and handle boxes (35lbx - 50lbs or more) as necessary to operation, which entails lifting and perform all functions as set forth above.
- Ability to work varied hours/days, including nights, weekends and holidays, as needed.
- Driving company vehicle and/or golf cart within the scope of employment requires a valid driver’s license and is subject to a DMV check.
- Physical ability to stand for extended periods and to move and handle boxes (up to 35lbs) as necessary to operation, which entails lifting, and perform all functions as set forth above.
- Ability to work varied hours/days, including nights, weekends and holidays, as needed.
- Five years cash handling experience.
- Three to Five years administrative management and/or cash room experience.
- ServSafe or Food Handling Certified a plus.
- All education backgrounds accepted, must be 18 years old or older.
SSA Group, LLC. is an equal opportunity employer. We embrace diversity and equal opportunity through our commitment to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
Compensation And Benefits
- Hourly, Non-Exempt. Pay is based on range in consideration of relevant job experience and certification/education
- Paid Time Off
- Medical | Dental | Vision
- 401 (K) Plan Match
- Supplemental Insurance
- Training and Career Development
- Tuition Discount through Partnership College
- Parental Leave
- Meal Plan & Employee Discounts
San Francisco Residents: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Please see the "Fair Chance Ordinance - Know Your Rights" document for more information. By submitting your job application, you agree you have reviewed the "Fair Chance Ordinance - Know Your Rights" document.
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