What are the responsibilities and job description for the Assistant to the Dean of Arts and Sciences position at St. John Fisher University?
Position Title
Assistant to the Dean of Arts and Sciences
Overview
St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.
The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.
The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.
Job Responsibilities
- 25% – Manages the Dean’s calendar which includes scheduling appointments, reserving meeting rooms, communicating with other staff (internal and external to the College) and coordinating logistics to support meetings and appointments (catering, media, travel arrangements, etc.)
- 20% – Handles the functional aspects of the Banner System relevant to the School of Arts and Sciences. Responsibilities include schedule data input, data maintenance and generating reports
- 15% – Participates in the coordination of special events for the School of Arts and Sciences, including Chairs meetings, A&S faculty meetings, Arts and Sciences Award Ceremony, etc. Such functions may include data coordination, special mailings; room reservations, catering, participating in event planning meetings and following up on job-specific responsibilities
- 10% – Maintains recordkeeping associated with the affairs of the School of Arts and Sciences in support of the Dean
- 10% – Works with division Chairs and the Arts and Sciences Assessment Coordinator to support the logistics of data and report submission, analysis, and recordkeeping associated with assessment and faculty/program evaluation
- 10% – Website and Social Media Management (editing and updating the School’s intranet site, blog, and Instagram accounts)
- 5% – Screens incoming calls/appointment requests and receives visitors to the Dean
- 5% – Facilitates budget oversight by the Dean, activities include: tracking of requisitions, purchase orders, and expenditures; interacting with the Business Office; and organizing data and records needed for budget reports and related analysis required of the Dean
- Other tasks as assigned
Education / Experience
- A bachelors degree required with relevant office experience.
- Incumbent should have experience working in team and high level clerical positions
Competencies / Skills
- Excellent time management skills
- Multi-tasking
- Work with diverse constituencies
- Handle and secure confidential information in a responsible manner.
Supervision of Employees
- May provide general direction to clerical support personnel within the School
- May supervise work-study students.
Work Environment
- Team friendly environment
- Natural and artificial lighting
- Normal multi-person and public office noise level
- Easy access to resources
Equipment to be Used
- MS Office Suite (Excel, Word, Outlook, PowerPoint)
- Banner
- Google Suite
- T4
- BrightSpace
- Printer
- Copier
- Telephone
Work Hours
Monday-Friday 8:30am-4:30pm, 12 months
Special Conditions for Eligibility
EEO Statement
It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.
The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.
The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).
Work Location
3690 East Ave., Rochester, NY 14618
FLSA
Non-Exempt
Salary / Hourly Range
21-25/hr
Notes
The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewed here
Posting Detail Information
Posting Number
S00589P
Desired Start Date
Open Date
Open Until Filled
Special Instructions to Applicant
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