Secretary II - Department FY25

Release Date:  September 25, 2024

Application Deadline:  October 10, 2024

Requisition: 11047

Current benefitted staff of SMCPS who submit a timely application and meet the minimum qualifications for the position shall be granted an interview and shall be considered to fill the vacancy prior to external applicants being considered. Questions regarding your application and/or candidacy should be directed to the Department of Human Resources.

POSITION:     Secretary II – Department of Curriculum and Instruction (12-Month assignment)

REPORTS TO: Chief Academic Officer

LOCATION:     Department of Curriculum and Instruction   

SALARY: The salary for this position will be based on EASMC-ESP salary schedule for 12-month, 7-hour employees - Range 14 ($40,925-$61,899)

EFFECTIVE: October 2024                            

NATURE OF WORK:

This is a highly skilled secretarial position. The employee performs secretarial work of considerable difficulty, typically works independently, and assumes a major segment of the office work. The work is performed under the general supervision of the site administrator or administrator’s designee.

ESSENTIAL FUNCTIONS:

• Ability to professionally relate to and collaborate with co-workers, students, and community members
• Ability to understand and maintain confidentiality
• Ability to use technology effectively to complete tasks
• Ability to report to work daily and on time
• Ability to organize, supervise, coordinate and establish priorities of tasks to be completed
• Ability to work independently in the absence of detailed instructions and to follow complex oral and/or written instructions
• Ability to communicate courteously and tactfully with staff, students, parents, and the community in a timely manner
• Ability to work under pressure
• Possess excellent time management skills and ability to take initiative and make decisions within assigned responsibility in a challenging, fast-paced professional environment and be flexible in work responsibilities and hours
• Possess knowledge of the programs, policies, and procedures of the St. Mary’s County Public School System 

DUTIES AND RESPONSIBILITIES:

• Answers telephone, and various inquiries from students, parents, staff, and the community
• Greets visitors, and directs them to the proper location
• Uses effective office procedures and bookkeeping procedures to complete tasks
• Participates in the establishment of work schedules of all clerical employees in the office to ensure that all work is disseminated
• Receives, sorts, forwards correspondence, telephone calls and messages for staff members
• Schedules appointments, arranges conferences and maintains calendar for the site administrator
• Prepares and distributes correspondence, bulletins, reports, newsletters, brochures, agendas, forms, etc. as required and maintains appropriate files;
• Coordinates, prioritizes and assures the quality and accuracy of work performed by other clerical employees
• Communicates and coordinates with other departments and schools
• Types and distributes correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintains appropriate files
• Assists in the preparation of county, federal, and state reports
• Provides training to other staff as necessary
• Maintains orderly office routines
• Processes requisitions and purchase orders
• Performs other related and non-related job duties as assigned 

QUALIFICATIONS:

Required:

• High school or GED
• Three (3) years of general office, clerical, or secretarial experience
• Passing score on a proficiency exam conducted by SMCPS (applicants must establish proficiency prior to accepting employment)

Preferred:

• Additional secretarial training

TERM OF EMPLOYMENT:

Full-time twelve-month position.

SALARY GRADE RANGE:

The salary for this position will be based on EASMC-ESP salary schedule for twelve-month seven-hour employees – Range 14.

BARGAINING UNIT ELIGIBILITY:  EASMC-ESP

Updated 07.2024

Salary : $40,925 - $61,899