HR Office Assistance

Job Title: Human Resource Student Worker

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

If the position requires the student to work off campus, provide the name and address here:

Department Name: Human Resources

Unit Number (5 digits): 24200

Length of Position: See Employment Authorization

Contact Person/Supervisor: Zoe Yangzom

Need coverage on Tuesdays 12PM - 2PM and Thursday 11AM - 3PM

We are seeking a motivated and detail-oriented HR Research Assistant to join our team. In this role, you will:

• Conduct in-depth research on a variety of HR-related topics to support ongoing projects and initiatives.
• Collaborate closely with fellow student workers to share insights, coordinate efforts, and ensure cohesive team operations.
• Assist in analyzing data and compiling reports to aid in decision-making processes.
• Stay updated on the latest trends and best practices in human resources.

Pay Rate (Check One) X Standard Hourly Rate Supervisory/Special Skills Hourly Rate

Description of the Position: (Purpose of the Position):

As a Human Resource Student Worker, you will be an integral part of our Human Resources team. Your primary responsibilities will involve greeting and assisting guests, performing thought research on HR subjects, managing various administrative tasks, and supporting the HR department with multiple projects. This role requires strong communication skills, the ability to handle multiple tasks simultaneously, and a proactive approach to problem-solving.

Transferable Skills:

• Communication: Effectively interact with guests in person and over the phone, providing clear and professional assistance.
• Organization: Manage and prioritize tasks efficiently, maintaining a well-organized office environment.
• Problem-Solving: Approach challenges with innovative solutions and a positive attitude.
• Attention to Detail: Ensure accuracy in data entry, documentation, and other administrative tasks.
• Project Coordination: Assist in managing and completing multiple projects, meeting deadlines as required.
Responsibility through taking ownership of assigned tasks

Duties and Responsibilities:

• Guest Relations: Greet and assist guests in person, email and via phone, providing information and directing them to appropriate departments or staff when needed.
• Administrative Support: Handle various administrative tasks including data entry, scheduling appointments using Google Calendar, and managing correspondence.
• Project Management: Support the HR department with ongoing projects, ensuring timely completion and effective coordination.
• Problem-Solving: Address and resolve inquiries or issues, utilizing creative thinking to find solutions and streamline processes.
• Information Management: Assist with maintaining and updating departmental records, documentation, and systems.
• Special Projects: Undertake special projects as assigned by the HR team, demonstrating flexibility and initiative.
• Pulling required information out of various systems as needed
• Update department website
• Order flowers for qualified employee events

Qualifications:

• Strong research and analytical skills with attention to detail.
• Excellent communication and teamwork abilities.
• A proactive approach to problem-solving and a willingness to learn.
• Current enrollment in a relevant academic program (e.g., Business and Management Studies, Statistics and Data Science, Economics and Psychology).

Benefits:

• Gain hands-on experience in the field of human resources.
• Develop research and analytical skills that are valuable in HR and beyond.
Collaborate with a dynamic team and build professional connections.

Work Schedule: Shift scheduled from 8AM - 5PM

Term: Fall Term

Shift: Flexible work schedule based on availability

Preferred Qualifications:

• Communication Skills: Strong ability to communicate clearly and professionally both verbally and in writing.
• Organizational Skills: Ability to manage multiple tasks and projects simultaneously.
• Problem-Solving: Demonstrated ability to think critically and resolve issues effectively.
• Technical Skills: Proficiency or willingness to learn Microsoft Office Suite and Google Suite products.
• Adaptability: Capacity to work independently with minimal supervision and adapt to changing priorities.
• Ability to maintain confidentiality
Ability to work with minimal supervision

Prerequisites:

• Student employment positions must have a work award on file to be eligible to participate in the work study program. Upper class man with previous office experience preferred.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and

responsibilities of the position. This job description is subject to change at any time, with or

without prior notice, by St. Olaf College.