Program Coordinator

Program Coordinator - ( 2200005S )

Description

Grounded in safety, quality, and ethics, our experts lead their fields and guide our work with rigor, a creative spirit, and vision for growth. We draw from more than 20 technical specialties around the globe and are committed to fostering an inclusive community of diverse talents, backgrounds, and expertise. We’re a place to apply your passion and collaborate with top environmental talents on work that’s critical to our clients and the communities they support. Join a team that has the environment down to a science.

Your Opportunity

Our Environmental Services team is searching for a motivated Program and Strategic Initiatives Coordinator to support our growing team and expanding opportunities. This exciting role will be supporting three (3) aspects of BC 1857 that include project controls, strategic initiatives, and BC leadership.

Your Key Responsibilities

Project Control Support

• Support Project Control Program Leader with project control activities which may include –

Create, oversees, and manage contracting and financial documents programs

File and track incoming and outgoing documentation and maintaining project files

Oversee and review outgoing and incoming costing documents

Act as the main liaison for subconsultants reviewing and overseeing all contracts, staffing needs, invoicing, and payment

Work side by side with Project Billers to ensure timely and accurate invoice submittal to the client

Assist with maintaining/managing various project and department tracking logs

Assist with project close-out process and maintenance of archiving on-site and off-site files

Perform periodic audits of project management files and assist project managers with preparation and updates to essential project documents and files

Strategic Initiatives Support

• Support BC Strategic Initiatives Leader with planning and implementation of strategic initiatives. The current strategic initiatives include: Project Management Excellence, Safety Commitment, Collaboration, and Communication. This may include -

Assists the Strategic Initiatives Leader define goals and timelines

Assists with tracking milestones and timely submission of deliverables related to the strategic initiatives

Assists with document control related to the strategic initiatives

Attend meetings and supports with scheduling

Collaborates with BC leadership to identify immediate and future needs

BC Leadership Support

• Support BC Leadership and Leadership Core with any strategic, programmatic, or administrative efforts.

Assists with calendars and tracking deadlines including safety related topics

Help establish and maintain a collective schedule to meet BC Leadership’s overall goals

Collects ongoing suggested meeting topics from BC staff and distributes to BC Leadership for future discussions

Supports administrative needs, including but not limited to, meeting notes, agenda distribution, and action items

Assists with the maintaining the BC’s SharePoint page and collaborates on updates

Qualifications

Your Capabilities and Credentials

• Proficient user of computers and software
• High level administrative, organizational, customer relations skills, excellent communication, business writing skills, editing and formatting skills
• Experience assisting department management in day-to-day operations as well as with project administrative tasks
• Ability to multi-task and work in a fast-paced environment.
• Acute attention to detail
• Ability to work with and maintain sensitive, confidential information
• Resourceful in completing projects and meeting deadlines
• Strong aptitude to learn and implement new skills
• Adaptable / flexible to an evolving environment

Education and Experience

• A bachelor’s degree in environmental science, accounting or a closely related field
• 10 years of related experience. Prior environmental services a plus

Flexible work options.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice .

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Stantec is a place where the best and brightest come to build on each other’s’ talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-California-Redding

Other Locations : United States-California-Sacramento, United States-California-Rocklin, United States-California-Walnut Creek, United States-California-Petaluma, United States-California-San Francisco

Job : Project Controls Professional

Organization : BC-1857 Environmental Services-US Pacific

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jan 20, 2022, 9:43:17 AM

Req ID: 2200005S

Vaccine Policy: Beginning December 8, 2021, Stantec requires North America employees in many positions to be fully vaccinated against COVID-19 except those for whom a reasonable accommodation has been granted because a medical reason or a sincerely held religious belief, as required by law.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans