Chambers Judicial Assistant I (41-3023)

POSTED ON 2/26/2021 CLOSED ON 3/8/2021
State of Alaska Hired Organization Address Kodiak, AK Full Time

Job Posting for Chambers Judicial Assistant I (41-3023) at State of Alaska

The Kodiak Superior Court is seeking applicants to promote the mission of the Alaska Court System and provide access to justice for members of the community.


The Kodiak Superior Court is accepting applications for a Chambers Judicial Assistant I (salary range 12).  This position will provide administrative support and perform in-courting duties for a Superior Court Judge. Responsibilities will include the following:


JUDICIAL / ADMINISTRATIVE SUPPORT


  • Responsible for the smooth flow of paperwork and files between the judge's chambers and clerk's office; file documents that are routed to chambers;
  • Type and perform judge's edits on correspondence, orders, and documents; generate simple orders for judge to sign regarding various matters;
  • Work files with pending motions and determine readiness and urgency for handling by the judge; schedule hearings on judge's calendar and ensure there are no calendaring conflicts; coordinate with the Clerk of Court regarding scheduling;
  • Receive and screen calls and visitors to chambers; prepare for jury trials;
  • Prepare and submit judicial pay affidavits and travel expense claims;
  • Maintain out of town case files assigned to the judge; provide support to out of town courts in regards to calendaring, forms and orders for the judge's signature;
  • Provide administrative support for visiting judges.

IN-COURT DUTIES

  • Set up the courtroom for each day's calendared hearings; perform microphone checks and distribute daily calendar;
  • Provide necessary documents to the judge, counsel, and parties prior to hearings;
  • Maintain recordings of proceedings; monitor microphones and production of a clear and audible recording for each hearing;
  • Prepare accurate and concise log notes and distribute copies to parties; introduce each session, administer oaths to witnesses, and call jury roll;
  • Assist the Clerk of Court in various assigned duties during the judge's absence or as time permits.


IMPORTANT: Please attach a cover letter expressing your interest in employment as a Chambers Judicial Assistant I with the Alaska Court System.  Failure to submit a cover letter may disqualify you from consideration for an interview.


This position is in the court's partially-exempt service; the incumbent serves at-will to the hiring authority.


The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Kodiak Trial Court occurring within 60 days of the closing date.


Full-time court employees are currently scheduled to work 36 hours per week.  The work hours for this position are Monday - Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to noon. Occasional extended hours on Friday afternoons may be required.  During the pandemic, work schedules may be subject to change based upon the business needs of the court.



The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate.
 
AND

Two years of progressively responsible, fully qualified work experience as an administrative assistant.
 
AND

The ability to type at least 40 words per minute (net). 


Substitution: 
 
Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience.
 
A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience. 
 
Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager I with the Alaska Court System will substitute for one year of the required administrative assistant work experience.
 
NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially-exempt service and serve at-will to the appointing authority.
 

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):
  • A professional cover letter, completed per the instructions below.
  • Post-secondary transcripts, if using education to meet minimum qualifications.
  • Typing certification dated within one year showing a typing speed of at least 40 words per minute (net).
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of interview (if not already attached to your application):
  • List of at least three (3) professional references with current contact information.
  • Last two performance evaluations, if available.
COVER LETTER
Please attach a professional cover letter to your application before submitting it online. If unable to attach the letter to your application, email it to recruitment@akcourts.us.

Your cover letter should:
1) Be professionally written and include proper format, grammar, spelling, and punctuation.
2) Explain how your knowledge, skills, and abilities meet the job requirements of the position.
3) Express your interest in employment with the Kodiak Superior Court.

Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional cover letter, you may not move on to the interview phase.


TYPING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net).  Typing tests are given at any Alaska Job Center location.  A list of locations is available at: 
http://www.jobs.state.ak.us/offices.  Appointments are not necessary. Online typing tests (often at no cost) are accepted with a valid website address noted on the document.

WORK HISTORY
If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.


EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.Contact Title: Recruitment 
E-Mail: recruitment@akcourts.us
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242


For more information on the Alaska Court System, please visit:
http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:
VIDEO: The who, what, when, where and how of state courts

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