Recorder 1 (PCN 10-N21019)

What You Will Be Doing
The Department of Natural Resources, Division of Support Services is recruiting a Non-Permanent Recorder 1. The position is in Anchorage and is part of the Recorder’s Office Archival Unit. The position shares duties with three other Recorder 1’s, overseen by the Recorder Supervisor. The position is responsible for the creation and preservation of the permanent public record of the Recorder’s/UCC offices statewide. This position is responsible for the creation of both filmed and digital daily document images from all Statewide Recorder’s Offices, as well as multiple other document retention processes and including other duties as assigned. The successful applicant should be knowledgeable of the purpose and functions of recording, image creation and preservation, and have strong technical skills.
 
Mission and Culture
Department of Natural Resource’ mission is to develop, conserve and maximize the use of Alaska’s natural resources consistent with the public interest. The Recorder’s Office supports this mission by providing a secure, accessible, and impartial place to record and preserve the permanent public record of Alaska. This position aids in creating digital and film records that establish the permanent public record.
 
Core Responsibilities 
This position creates daily digital and film images from documents recorded in all Statewide Recorder’s Offices. 
 
Benefits of Joining Our Team
This team helps to create the permanent public record of Alaska on a daily basis. Other organizations, both public and private rely on this public record to determine ownership of real property.
 
The Working Environment You Can Expect
This position is located in Anchorage at the Atwood Building, Suite 240. The daily work environment is relaxed with in team communication encouraged.
 
The knowledge, skills, and abilities needed to be successful in this position include

• Customer Service – to include professional, academic, or volunteer/personal experience
• Microsoft Office – experience with Word, Excel, and Outlook
• Personal skills – the following skills will help you be successful as a Recorder 1. Please provide examples to support the desired skills below:
  1. Attention to detail
  2. Organizational Skills
  3. Ability to learn and to take direction
  4. Ability to communicate well with others 
  5. Ability to complete tasks and is dependable

PI05A1 – Recorder 1
Any combination of education and/or experience that provides the applicant with competencies in:
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Critical Thinking: Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside State government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
• Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
• Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.

equivalent to those typically gained by:
Experience including the performance of administrative support assignments; specifically, typing or data entry, or working with documents concerning ownership and encumbrances on property, such as deeds, liens, mortgages, promissory notes, financing statements, plats, or surveys.

Progressively responsible experience that includes responsibility in working with documents concerning ownership and encumbrances on property, for example, deeds, liens, mortgages, promissory notes, financing statements, plats, or surveys.

Special Notes:
“Training” and “education” are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.
 
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.
 
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska “How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.  
 
Education
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.
 
Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
 
Work Experience
If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
 
Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.  
 
Bargaining Unit
If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee. 
 
EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
 
For applicant password assistance, please visit the reset password page.
 
For specific information about this position, please get in touch with the hiring manager at the following:
 

Salary : $22