What are the responsibilities and job description for the Transparency Posting only - Special Assistant to the Executive Director position at State of Colorado Job Opportunities?
Department Information
**Please note that in accordance with State Personnel Board Rules and Personnel Director’s Administrative Procedures, this position is being filled through the appropriation of an existing eligibility list. The announcement is for transparency purposes only to comply with the Equal Pay for Equal Work Act. Applications from individuals will not be accepted. **
Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life. Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, and building an economy that works for everyone. The Governor's staff includes offices for budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.
Committed to Diversity - We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities. If you’re looking for a place where you can be your authentic self at work and celebrate the uniqueness of those around you, then we want to talk to you! State of Colorado employees were asked to reflect on their experience with equity, diversity, and inclusion. Click here to learn more about their experiences Colorado For All - Colorado Employees Reflect on Equity, Diversity, & Inclusion
We offer a generous benefits package including:
- 11 paid holidays per year plus vacation and sick leave
- Medical, dental, and vision plans
- State paid life insurance policy
- Choice of 2 retirement plans (defined benefit or defined contribution)
- Optional 401(k) and 457 plans
- State paid short-term disability coverage
- Additional optional life and disability plans
- Credit Union membership
- Training and professional development
Mission of the Future Department of Early Childhood: The Colorado Department of Early Childhood (CDEC) ensures the delivery of a comprehensive, community-informed, data-driven, high-quality and equitable early childhood system that supports the care, education and well-being of all Colorado's young children, their families and early childhood professionals in all settings.
Executive Director's Office
The Executive Director's Office (EDO) supports the Executive Director (ED) in the day-to-day management of operations for the Department. The work unit provides administrative support for the ED and manages and coordinates the ED's daily schedule. The unit is responsible for ensuring that the ED is able to focus on critical duties and functions and is appropriately prepared for travel, official functions, and internal and external meetings.
Description of Job
What you’ll be doing:
This position exists to provide support to the Executive Director (ED), assisting with implementing the ED's goals, objectives, and decisions including, but not limited to:
- managing incoming and outgoing information requests for the ED which often contain confidential information and as such, requires discretion, prioritization, diplomacy and sound judgment;
- developing, implementing and communicating internal policy and procedures that affect the entire Department;
- managing the flow of communication and information between the Executive Director's Office (EDO) and the Governor's Office, the Legislature, and other state agencies and institutions;
- ensuring that matters concerning the office are efficiently and effectively brought to the ED or members of the Leadership Team for attention and/or action;
- acting as the point of contact for all executive-level meetings;
- coordination of logistics for Leadership Team meetings/retreats and all Supervisors Meetings;
- producing and editing correspondence, reports and other documentation, often synthesizing complex varieties of information;
- managing and coordinating projects on behalf of the ED;
- receiving visitors and scheduling appointments, meetings and appearances for ED;
- coordinating scheduling matters between HCPF Senior Staff, Governor's office, elected officials, other agencies and partners/stakeholders;
- making travel arrangements for ED;
- preparing materials for ED in advance of scheduled meetings; initiating conference calls;
- responding to general inquiries on behalf of the office and ED;
- acting as a role model for open communication and values-based culture;
- working in conjunction with the division directors, implementing and evaluating the effectiveness of customer service within the Executive Director's Office.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
inimum Qualifications:
Bachelor's degree from an accredited institution in a field of study related to Human Services, Social Services, Early Childhood Education, or a closely related field.
AND
Two years of professional experience in an occupational field related to the work assigned to the position, to include:
A minimum of two years of experience serving as an assistant or programmatic support to a high-level public or private official; or executive.
- Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.
- Additional appropriate education will substitute for the required experience on a year-for-year basis.
Preferred Qualifications
- Discretion in maintaining sensitive or confidential information
- Ability to prioritize multiple competing priorities
- Experience in event and meeting coordination
- Strong oral and written communication skills
- Advanced skills in Microsoft Office and Google
- Exceptional organizational skills
- Experience working in a professional setting that included interfacing with internal and external high-level executives
- Prior state experience relevant to the position
- Bilingual English/Spanish
- Ability to communicate and work with people of diverse backgrounds
Highly Desirable Competencies
- Proven ability to be self-directed and work independently and confidentially with sensitive and protected information
- Experience working in a high stress, fast-paced demanding environment
- Experience in maintaining and updating web content
- Professional appearance and demeanor with a strong customer service focus
CONDITIONS OF EMPLOYMENT
- Applicants must pass a thorough background check prior to employment.
- Local in-state travel is required and occasional national travel, as needed to support the Executive Director.
- Employees who have been disciplinary terminated, resigned in lieu of disciplinary termination, or negotiated their termination from the State of Colorado must disclose this information on the application.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
No applications will be taken and the appointee will be selected from a current Departmental Eligibility List.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
ADAAA Accommodations: The Colorado Department of Early Childhood is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator, the Director of Human Resources: naomi.gonzales@state.co.us.
The Department does not offer sponsored visas for employment purposes.
Technical Assistance
If you experience difficulty in uploading or attaching documents to your online application, or for any other technical difficulties, call NEOGOV technical support at 855-524-5627 anytime between 6:00 a.m.-6:00 p.m. (Pacific Time).
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