ADMINISTRATIVE ASSISTANT I - SES - 42002038

Requisition No: 836194 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT I - SES - 42002038

 Pay Plan: SES

Position Number: 42002038 

Salary:  $39,000.00 - $49,500.10 

Posting Closing Date: 09/02/2024 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I – SES

 

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

 

FLORIDA FOREST SERVICE

 

***STATE PERSONNEL SYSTEM OPPORTUNITY--
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED.***

 

CONTACT:

 

Carmen Lashley (850) 681-5819

 

MINIMUM REQUIREMENTS:

 

A bachelor’s degree from an accredited college or university and one (1) year of administrative experience; or

 

A master’s degree from an accredited college or university can substitute for the required experience; or

 

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

 

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements.

 

Requires possession of a valid class E driver license.

 

***ATTENTION CANDIDATES***

 

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

 

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

 

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

 

Additional Requirements:

 

Occasional to moderate travel required.

 

Position may respond to emergencies, including natural disasters or other type incidents requiring travel, as needed.

 

NOTES:

 

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

 

JOB DUTIES:

 

Responsible as the Office Manager for the operation of the Forest Protection Bureau relating to correspondence, records, information required by bureau staff members, and the implementation of policies and procedures. Must be knowledgeable of all Forest Protection programs and the technical terms of each. Coordinates the day-to-day work of the bureau clerical staff and handles related issues. Advises the field offices regarding policies and procedures of Forest Protection programs.

 

Responsible for maintaining the bureau’s record system. Maintains encumbrance records for the bureau. Develops and implements budget control methods, prepares requisitions or contracts to vendors for department purchase orders and processes invoices for payment. Ensures Florida Accounting Information Resource (FLAIR) Detail Disbursement Reports are reconciled. Monitors and approves Purchase Card transactions for the bureau and out-of-state wildfire personnel. Acts as the bureau Travel Liaison and processes travel authorizations and vouchers for bureau staff. Coordinates collection and presentation of data for preparation of operating and legislative budgets.

 

Reviews, analyzes and prepares drafts of memoranda and correspondence for administrative decisions and policies for the Bureau Chief and the Assistant Bureau Chief. Expedites the processing of all correspondence when the Director’s or Commissioner’s signature is required. Checks incoming legal documents for completeness. Distributes all incoming mail. This position assists the Bureau Chief with the research, development and implementation of subject matters relating to collective bargaining issues. Serves as the bureau Timekeeper.

 

Compiles and analyzes data for use by the Bureau Chief and Assistant Bureau Chief in developing Forest Protection policy and procedure on all bureau programs. Coordinates work of clerical staff in mail distribution. Keeps bureau personnel informed of all policies and procedures of the division and department. Maintains bureau files and checks all correspondence before it is filed to see that it has been handled properly and the file closed. Supervises periodic purging of “permanent” files.

 

Maintains bureau personnel records. Maintains Policy and Procedures Manual. Keeps due-date calendar for reports, staff action assignments, personnel ratings and keeps Bureau Chief informed. Acts as the hiring manager for Bureau Chief and Assistant Bureau Chief. Keeps supervisors’ calendars and appointment registers, and make arrangements for travel, accommodations, etc. Act as Bureau Uniform Liaison.

 

Assists the Fiscal Section with the processing of claims for reimbursement related to wildfire or all hazard deployments both in-state and out-of-state. Maintains Public Records Request Activity Log for the bureau and submits monthly report.

 

Performs other duties as assigned. Responsible and accountable for managing budget/dollars/resources (staff, vehicles, computers, cell phones, etc.) of any assigned programs in an efficient and accountable manner. Responsible for ensuring that assigned program areas have operational procedures and processes which result in accountability and compliance with division and department policies and procedures.

 

The Benefits of Working for the State of Florida

 

Working for the State of Florida is more than a paycheck.  The State’s total compensation package for employees features a highly competitive set of employee benefits including:

 

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

 

For a complete list of benefits, visit www.mybenefits.myflorida.com.

 

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

 

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Salary : $39,000 - $49,500