Clerk typist

Requisition No : 824868

Agency : Children and Families

Working Title : CLERK TYPIST SPECIALIST - F / C - 60034728

Pay Plan : Career Service

Position Number : 60034728

Salary : $32,760.00 to $37,494.03 Annually

Posting Closing Date : 04 / 26 / 2024

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The Florida Department of Children and Families (DCF) is the state of Florida’s social services agency. The agency oversees services for child safety, fostering, adoption, domestic violence, adult protective services, refugees, homelessness, mental health, substance abuse, childcare providers, human trafficking and public assistance.

The agency’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Within DCF, the Substance Abuse and Mental Health (SAMH) Program office is recognized as the single state authority for substance abuse and mental health services.

The Office of SAMH is statutorily responsible for the planning, evaluation, and implementation of a comprehensive statewide system of care for the prevention, treatment, and recovery of children and adults with serious mental illnesses or substance use disorders.

Florida State Hospital (FSH) is a mental health treatment facility owned and operated by the State of Florida and is part of the Department of Children and Families.

The department’s mission is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

FLORIDA STATE HOSPITAL IS A TOBACCO FREE FACILITY.

TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.

This is a highly responsible and professional position that will serve as Clerk Specialist F / C. T his position will collaborate with each section within the state facilities and be required to use independent judgement, take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.

Specific Duties and Responsibilities include :

This position requires lifting, pulling, and squatting. Duties of this position require the incumbent to be knowledgeable of and utilize the principles of Total Quality Management.

The employee in this position spends a minimum of 75% of his / her time performing duties as outlined on the official position description, which involves contact with residents in a forensic facility or institution.

• This position is located in Forensic Central and falls under the supervision for the Medical Unit Supervisor-F / C of Forensic Central.
• This position involves a variety of clerical skills, which includes computer use (Microsoft Word / Excel), typing, prioritizing, monitoring and scheduling duties.

It involves the ability to exercise problem solving techniques and work toward a cohesive smooth working environment while dealing with multiple projects each day.

It also involves the exercise of independent judgment, initiative and the development of specialized work methods, procedures and their application for solution of technical problems.

• Establishes and maintains employee time records for the entire unit. This would include accurate employees records for accrued annual and sick leave for payroll purposes.
• Prepare job related injury reports and submits forms to Personal Office to be processed for worker's compensation purposes.

Also responsible for preparing Personal Recruitment Requests for Payroll Actions forms for submission for processing in a timely manner.

• Answers telephones, routes calls and relays messages.
• Input employee call-ins into data base, prepare travel for employees.
• Ensure probationary annual evaluations are completed and turned into Human Resources in a timely manner.
• Attends / participates in 100% of mandatory training as required by supervisor in accordance with FSHOP 225-1. Performs other related duties as assigned
• Answers telephones, routes calls and relays messages.

Knowledge, Skills and Abilities required for the position :

• Knowledge of correct spelling, punctuation and grammar usage.
• Skill in typing.
• Ability to alphabetize and file.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to use correct spelling, punctuation and grammar.
• Ability to type letters, memoranda and other standard business forms in correct format.
• Ability to operate general office equipment.
• Ability to push / pull up to 150lbs, unload and store boxes up to 60lbs.

Minimum Qualifications :

• One year of secretarial or clerical work experience; or
• Possession of a Certified Professional Secretary Certificate.
• Vocational / technical training in an area of secretarial science or office / business studies can substitute at the rate of 720 classroom hours for the required work experience.
• A high school diploma or its equivalent can substitute for the required work experience.

Benefits of Working for the State of Florida :

• Health insurance
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• Retirement plan options, including employer contributions
• For more information, please click www.myfrs.com );
• Nine paid holidays and one Personal Holiday each year;
• Flexible Spending Accounts;
• Opportunities for career advancement
• Tuition waiver for public college courses

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

DCF EMPLOYMENT DISCLOSURES

US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired.

Verification of Selective Service registration will be conducted prior to hire . For more information, please visit the SSS website : http : / / www.sss.gov .

RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.

Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement.

BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.

S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.

Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Last updated : 2024-04-23

Salary : $32,760 - $37,494