JUDICIAL ASSISTANT - 72003509

Requisition No: 836152

Agency: Division of Administrative Hearings

Working Title: JUDICIAL ASSISTANT - 72003509

Pay Plan: Career Service

Position Number: 72003509

Salary: $40,000.00 Annually

Posting Closing Date: 09/01/2024

Total Compensation Estimator Tool

Judicial Assistant – 72003509

This advertisement is for Career Service position located at the Division of Administrative Hearings in Tallahassee, FL.

Contact Person: Carissa Pappaceno (850) 488-9675

Salary: $40,000.00 Annually

Total Annual Compensation Package Estimate: $58,062

• Salary $40,000
• Insurance $9,204
• Retirement $3,320
• Leave and Holidays $5,538
  
  

Please Note: This estimate is based on the Career Service Pay Plan, a Single Insurance Plan, and 0-5 years of Service with the State of Florida.

Benefits

• Exceptional health, dental, and vision.
• Tuition reimbursement.
• Excellent retirement benefits program.
• Generous vacation program with paid holidays.
• 40-hour work week with weekends off.
• Tax deferred employee investment plan.
• Job stability in an enriching and engaging work environment.
  
  

Description

This position serves as an Assistant to three or more Administrative Law Judges. Maintains Judge's calendar, schedules appointments and conference calls, and reserves hearing rooms. Prepares, proofreads, and edits orders and notices. Receives, routes, and screens telephone calls for Judges, and answers questions which may involve interpretation of policies and procedures.

Responsibilities

• Plan, initiate, and carry to completion clerical, secretarial, and administrative activities for each assigned Administrative Law Judge. Each Judicial Assistant is responsible for knowing the priorities of the Division and the order in which their judges' work should be done.
• Assist with district workload when other Judicial Assistants in the district have work overflow or are absent.
• Maintain calendars by which each assigned Judge is informed of the critical times, dates, and places connected with each hearing.
• Schedule appointments and conference calls.
• Input, edit, or cancel case information for hearing locations available in Hearing Room Scheduler.
• Serve as back-up to Managing Judicial Assistant.
• Assist with submission of travel authorizations and reimbursements for each assigned Judge, as necessary.
• Confirm hearing dates with parties, if requested, reserving appropriate facility at the location of the hearing, and releasing same, if necessary.
• Enter, proofread, and edit Recommended Orders, Final Orders, Notices of Hearing, correspondence and other legal documents in draft and final form.
• Enter into and/or revise information in CMS.
• Receive, route, and screen telephone calls for the assigned Judges.
• Answer questions which may involve interpretation of policies and procedures of the Division or which may require some knowledge of administrative law.
• Prepare notices, orders, pre-hearing directions, and other documents in connection with hearings.
• Perform such other duties as may from time to time be assigned by the Managing Judicial Assistant, Managing Judge, or Director and Chief Judge.
  
  

Knowledge, Skills & Abilities

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of computer software including applications.
• Ability to identify essential information.
• Ability to listen to what other people are saying and ask questions as appropriate.
• Ability to talk to others to effectively convey information.
• Ability to manage one's own time.
• Ability to understand written sentences and paragraphs in work related documents.
  
  

Required Qualifications

• Must possess a high school diploma or the equivalent.
  
  

Preferred Qualifications

• Experience in a Legal setting is preferred.
• Strong proofreading, writing, and grammar skills are preferred.
• English majors are encouraged to apply.
  
  

Successful completion of Level 2 background screening is required for all positions with the Division of Administrative Hearings.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the interview and/or during reference checks.

If you are interested in this position and meet the above indicated qualifications and have the desired education, knowledge, and experience, please submit a State of Florida Application and resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.

People First (myflorida.com)

Applications will be accepted until 11:59 PM on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.