LANIER TECHNICAL COLLEGE - Part-Time Administrative Assistant in the Radiologic Technology (RT) department, HALL CAMPUS

Lanier Technical College is conducting a search for the following part-time, non-benefit eligible, hourly position. NOTE: A background and reference check are part of the selection process. Please contact Human Resources at 770-533-6903 if any assistance/accommodation is needed in the application/interview process.

POSITION: Part-Time Administrative Assistant in the Radiologic Technology (RT) department, HALL CAMPUS

REPORTS TO: Dean of Allied Health, Director of RT Programs

SALARY: TBD

EFFECTIVE: Immediately

RESPONSIBILITIES:

The RT program Part-Time Administrative Assistant has a part-time appointment, as defined by the institution; he/she must possess excellent interpersonal, oral, and written communication skills, and will perform clerical and support duties for the department. Duties will include:

• Provide clerical and administrative support to the Director and faculty of the RT Programs

• Respond efficiently to inquiries and requests for information; provide assistance via telephone, personal contact, and email

• Establish and maintain cooperative working relationships with other employees at the Lanier Technical College and other LTC instructional sites, transmitting information accurately and tactfully

• Assists the RT Program Director with special RT events held throughout the year. Example: RT Pinning Ceremony

• Maintain office files, electronic student files, and other appropriate records

• Help maintain all affiliation agreements and contract revisions for all RT clinical partners in the college service area.

• Prepare documents as requested by RT faculty and Program Director

• Assist “pre-RT” Interdisciplinary Studies major students, as warranted, with advising/registration questions

• Assist in identifying, receiving, organizing, and maintaining inventory of office & clinical supplies in labs

• Perform general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.

• Compose written correspondence and materials; create and update all departmental forms; prepare minutes, reports, statistical data, and other materials pertaining to the RT Program

• Responsible for answering phones, responding to voice or email messages, as well as sending and receiving faxes.

• Schedule appointments, meetings, send out meeting notices, and assist in maintaining the department calendar

• Manage distribution of incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures

• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards independently, in a safe manner, and with minimal supervision

• Communicate with IT Helpdesk for any computer and overhead projector equipment failures or installs.

• Communicate with maintenance personnel to report RT problems identified in workspaces.

• Assistance in other Allied Health programs as needed or requested

KNOWLEDGE, SKILLS, and ABILITIES:

• Thorough knowledge of the principles of office management and of modern office procedures, systems and equipment.

• Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations.

• Proficiency of conversational English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation, spelling, and professional sentence syntax.

• Knowledge of the adult learning environment

• Ability to use independent judgment and discretion

• Detailed-oriented with skills in proofreading materials and data entry to ensure accuracy.

• Oral and written skills to convey ideas, facts, and information professionally, effectively, and accurately to students, staff, faculty, and the general public.

• Ability to identify what information is needed by others for effective and appropriate actions.

• Ability to maintain confidential and sensitive information.

• Ability to develop and maintain electronic filing systems.

• Ability to deal with internal and external customers/stakeholders in a tactful and courteous manner.

• Ability to devise or adopt office procedures to changing organizational needs.

• Ability to organize and coordinate functions and tasks, with frequent interruptions.

• Ability to establish and maintain effective working relationships internally and externally.

• Ability to work flexible hours

• Ability to handle administrative responsibilities related to teaching of courses, data collection, and reporting for accreditation agencies and the College.

• Ability to work cooperatively with others in a fair and unbiased manner, and to maintain a pleasant, professional relationship with students and faculty/staff

• Proficient knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint

• Effective decision making and problem solving skills

EDUCATION, EXPERIENCE, and LICENSES/CERTIFICATIONS: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

• A High School Diploma or GED

• Two years full-time administrative support experience

PREFERRED QUALIFICATIONS:

• Associates Degree

• Four years full-time administrative support experience

• Experience in the healthcare environment

• More than three (3) years of related work experience

State of GA benefits include: A choice of retirement plans (Georgia State Employees’ Pension and Savings Plan or Teachers’ Retirement System), health and flexible benefits insurance options, sick leave and annual leave accruals (10 hours each monthly), and 13 state holidays.

As set forth in its student catalog, Lanier Technical College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). The following person(s) has been designated to handle inquiries regarding the non-discrimination policies:

Title IX Coordinator: Nancy Beaver, 770-533-7000, nbeaver@laniertech.edu

Section 504 Coordinator: Veronica Bowermaster, 770-533-7003, vbowermaster@laniertech.edu

NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Lanier Technical College is a registered participant in the federal work authorization program commonly known as E-Verify. Lanier Technical College Federally-Issued User ID: 46367 Date of Authorization: 3/28/2007

It is the obligation of Lanier Technical College to ensure orderly operation, to protect the rights of all members of the LTC community, to prohibit acts which materially and substantially interfere with legitimate educational objectives, or interfere with the rights of others and to take disciplinary action where conduct adversely affects the College’s pursuit of its educational objectives. To this end, LTC complies with the Title II of Public Law 101-542, Crime Awareness and Campus Security Act – also known as the "Jeanne Clery Act." The Act requires that the College make available the report of campus crime statistics for the previous fiscal year by October 1st each year. The most recent LTC Campus Safety and Security Report is available at www.laniertech.edu. You may also request a paper copy from the Lanier Technical College Police Department located in the Breeden-Giles building on the Hall County Campus, 2535 Lanier Tech Drive, Gainesville, GA 30507.