Contract Grant Manager

Department of Defense, Veterans' and Emergency Management - Maine Emergency Management Agency

Emergency Management Performance Grant (EMPG) Program Manager

Job Class Code: 0342
Grade: 27 (Supervisory)
Salary: $60,132 - $81,640
Location: Augusta, ME

Opening Date: March 26, 2024

Closing Date:  April 9, 2024

Are you passionate about helping others? Does disaster preparedness call you to duty to assist others in preparing for natural, technological, and adversarial hazards? If yes, the Emergency Management Preparedness Grant (EMPG) Program Manager position may be for you.

The purpose of the Emergency Management Performance Grant (EMPG) program is to provide funds to assist state, local, territorial and tribal governments in preparing for all hazards. The EMPG Program Manager oversees the EMPG grant on behalf of the state of Maine, and provides the necessary direction, coordination, guidance and technical assistance to support a comprehensive all hazards emergency preparedness system.

This position requires reporting to the Maine Emergency Management office in Augusta, ME on Monday and Tuesday of every week, with the potential for remote work the remainder of the week (with supervisor approval).

This position will serve in the State Emergency Operations Center when activated, and in the field after a disaster to assist with recovery needs.  State-wide travel & occasional out-of-state travel required.

Primary responsibilities include:  

• Interprets program trends, results, and related data to formulate recommendations to MEMA's leadership team on programmatic, financial, and agency preparedness focal points.
• Administers contracts associated with the Emergency Management Performance Grant and monitors expenditures of funds in order to stay in accordance with (1) agency preparedness objectives and (2) federal and state grant guidelines.
• Reviews and analyzes laws, rules, regulations, policies, and procedures; and makes recommendations for revision or repeal in order to ensure compliance of MEMA and program sub-recipients.
• Consult with federal, state, county, and local agencies in order to provide technical assistance concerning all aspects of the Emergency Management Performance Grant.
• Consult with program coordinators and federal contract/grant specialists in developing program guidelines and contract/grant proposals in order to monitor agency compliance with federal contract/grant requirements.
• Monitors activities of sub-recipients as necessary through annual desk reviews and reviews systems of internal controls in order to ensure that federal awards are used appropriately, performance goals are achieved, and ensuring compliance with applicable laws, rules, and regulations. 
• Retains accurate financial and programmatic spreadsheets/documentation across all subrecipients and oversees all aspects of a grant program including eligibility determination, application development, grant award, quarterly reporting, reimbursement processing, and project/program closeout.

Skills or knowledge required:

• Knowledge of Emergency Management practices and related fields.
• Knowledge of budget methods, techniques, and practices.
• Knowledge of the structure & functions of state, regional & local government.
• Knowledge of grants and accessibility of federal and state funds.
• Knowledge of contract administration practices and procedures.
• Knowledge of auditing standards, procedures, and practices.
• Ability to interpret program trends, results, and related data to formulate recommendations.
• Ability to manage multiple priorities with strong skills in problem-solving.
• Ability to communicate effectively in writing and verbally.
• Ability to develop and analyze complex programmatic and financial information.
• Ability to work both independently and in a team environment.

Minimum qualifications:

An eight year combination of education, training, and or progressively responsible experience in procurement support, contract/grant compliance.

Contact information:

Questions about this position should be directed to Jonathan Ross at jonathan.ross@maine.gov or 207-620-0648

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME  04330 or faxed to 207-287-2018.  Be sure title of the job you are applying for is included.  Applications cannot be accepted after the posting closing date.  

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
• Retirement Plan – The State of Maine contributes  13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.  
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

Salary : $60,132 - $81,640