What are the responsibilities and job description for the Case Aide position at State of Michigan?
THE SALVATION ARMY
North and Central Illinois Division – Pathway Forward Program
POSITION DESCRIPTION
POSITION TITLE: Case Aide
LOCATION/DEPT: Pathway Forward
REPORTS TO: Program Manager/Operations
FLSA CATEGORY: Non-Exempt
STATUS TYPE: RFT
SUMMARY
The Case Aide assists the Re-Entry Case Managers (RCM’s) and Intake Department in meeting their requirements by preparing and compiling records, assist in maintaining case files, scanning of documents into electronic case management files, resident releases, and medication review.
The Case Aide assists the RRC program by conducting weekly orientation groups, mail sorting/distribution, securing, inventorying, and returning resident’s property, may be asked to conduct timely self-reported paperwork (i.e. medical screens, filling out spot check forms, etc.) act as a back up to the Disciplinary Coordinator and assist in the Urinalysis Department as needed.
OUTCOMES
Sufficient administrative support will be provided to insure that program duties are effectively achieved. This includes assistance with planning, communications, and data management.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Gather case file documentation.
- Ensures prompt scanning of case file documents into electronic case files.
- Ensure resident confidentiality at all times.
- Conduct weekly orientation groups for residents.
- Responsible for inventorying, securing, and disposal of residents’ property according policy.
- Develop the weekly PRT list and enter resident level changes in SecurManage.
- Attend RCM meetings, staff meetings, and all staff trainings.
- Properly stores and inventories all closed out files along with file retention.
- Retrieval of documents from the control desk(s).
- Enter visitor lists into SecurManage.
- Assist in the obtaining furlough signatures.
- Ensure resident’s property is properly secured and always inventoried.
- Ensure the property room is well maintained and orderly.
- Sort and distribute resident mail.
- Assist with the application and removal of GPS equipment, and handle data input.
- Complete resident releases.
- All other duties as assigned.
REPORTING RELATIONSHIPS
This position reports to the Program Manager/Operations.
In contacts related to this position’s duties, this individual acts as a representative of The Salvation Army and its mission.
PERFORMANCE MEASUREMENTS
This individual will be evaluated on how effectively the outcomes of this position are achieved, as well as the timeliness, accuracy, and completeness of performance.
EDUCATION/EXPERIENCE
- Bachelors’ Degree in Social Services preferred, or extensive related experience.
- One year of experience in a criminal justice or social services environment is required.
COMPETENCIES
- Unquestionable integrity in all personal and professional conduct.
- Personal maturity and interpersonal skills necessary to work effectively with clients, staff, and contracting federal agencies.
- Ability to communicate in a way which promotes a team spirit among RRC staff.
- Attention to detail, accuracy, efficiency, and organization.
- Able to prioritize and multitask.
- A clear personal desire to assist in the Center’s mission of rehabilitation and human healing.
- Proficient in computer skills.
- Strong organization skills, supported by attention to detail and timeliness.
- Ability to adhere to the requirements of confidentiality.
- Excellent communication and interpersonal skills.
- Demonstrated ability to use initiative and be a self-starter.
- An attention to detail.
- A positive attitude and the ability to be flexible in light of changing job situations/priorities.
- A commitment to support the mission of The Salvation Army.
POSITION LIMITATIONS
- This individual will only commit Army resources that have been allocated or approved.
- This individual will keep the Intake Coordinator informed on all critical issues relating to their area of responsibility.
- This individual will adhere to all policies and procedures in carrying out the responsibilities of this position.
PHYSICAL DEMANDS/WORK ENVIRONMENT
- This position is required to do light physical work.
- In order to successfully perform the essential functions of this position, the employee is regularly required to use standard office equipment and a PC.
- The work environment for this position is a residential environment with a low to moderate noise level.
THE SALVATION ARMY MISSION STATEMENT
The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
