What are the responsibilities and job description for the FORMS AND RECORDS ANALYST 2 position at State of Washington?
The duty station for this position is in King County, therefore the incumbent will receive 5%
premium pay in addition to the salary listed above.
The Opportunity:
The Washington State Criminal Justice Training Commission (WSCJTC) is seeking detail-oriented Forms & Records Analyst 2 candidates to manage and maintain records retention processes and systems, advise staff on retention rules to ensure compliance with state and federal laws, locate records in response to public records requests, and organize division records. If you possess strong technological and communication skills and have experience in records management along with knowledge of the Public Records Act, we strongly encourage you to apply.
The Benefits:
WSCJTC offers outstanding benefits, choice of state retirement programs including a defined benefit pension plan, advancement opportunities, and flexible/compressed work schedules.
At the WSCJTC, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.
Primary Responsibilities Include:The Washington State Criminal Justice Training Commission (WSCJTC) is seeking detail-oriented Forms & Records Analyst 2 candidates to manage and maintain records retention processes and systems, advise staff on retention rules to ensure compliance with state and federal laws, locate records in response to public records requests, and organize division records. If you possess strong technological and communication skills and have experience in records management along with knowledge of the Public Records Act, we strongly encourage you to apply.
The Benefits:
WSCJTC offers outstanding benefits, choice of state retirement programs including a defined benefit pension plan, advancement opportunities, and flexible/compressed work schedules.
At the WSCJTC, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.
- Assesses the scope and breadth of division records across multiple file systems.
- Develops, recommends, and implements records management processes and practices which complies with state and federal laws and are organized for compliance with retention schedules.
- Organizes division records to eliminate duplicates and unnecessary records, and for ease of responding to public record requests.
- Identifies division records beyond retention and processes them for extended retention or disposition.
- Improves records management practices and processes of their assigned division.
- Consults with divisional staff regarding subpoenas of records and collects responsive records to provide the Records Officer to respond.
- Tracks sub-request deadlines and gathers records from division staff.
- Meets statutorily mandated deadlines and other self-imposed deadlines with requestors.
- Effectively communicates with requesters regarding their request and potential records.
- Accurately processes and reviews records for disclosure, applying redactions or withholding as appropriate per applicable statutes.
- Maintains complete and accurate records regarding agency response to each request.
- Two years of experience in records management or administrative work in a professional setting. An associate degree may be substituted for required experience.
- Knowledge of the Public Records Act and its requirements.
- Strong organizational skills, with strong attention to detail.
- Ability to maintain confidentiality of restricted or private information and records.
- Ability to communicate in a professional manner, both orally and in writing.
- Experience with database systems.
- Bachelor’s degree in business administration, general studies, accounting, industrial engineering, or a related field
- Experience processing or maintaining administrative, academic, and/or investigative files.
- Experience in criminal justice, law enforcement, legal, education, or similar field.
- Experience working with the Public Records Act and applying legal exemptions.
- Experience utilizing Washington State records retention schedules and applying them to agency records.
Applications for this recruitment will be accepted electronically through NeoGov. Simply click the green "Apply" button in the upper right-hand corner to get started.
Please attach the following to your online application:
- A chronological Resume outlining your experience to date
- A Letter of Interest detailing your qualifications, and why you believe you are the best person for this role, and
- A minimum of three (3) professional references who can attest to your work performance, technical skills, knowledge base, and job-related competencies.
The initial screening will be solely based on the contents and completeness of the application materials submitted.
Applications from this posting may be used to fill additional vacancies that occur within the next 60 days.
Veteran's Preference
Applicants who meet the required qualifications for the position and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security numbers. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.
We thank you and are grateful for your service!
Contact Us:
If you have questions, contact Human Resources at humanresources@cjtc.wa.gov.
WSCJTC is an equal opportunity employer. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed recruiter. WSCJTC does not use the E-Verify system. For more information, please visit https://www.uscis.gov/.
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