What are the responsibilities and job description for the IT Project Management Senior Specialist position at State of Washington?
NOTE:
Application assessments will be ongoing, and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible. The first review of applicants will begin on 11/15/24.
Additionally, this position offers full-time telework, with the expectation to participate in on-site training and/or meetings.
Who We Are:
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties, and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.
About Enterprise Technology Solutions (ETS)
Our ETS Information Technology program is not just another team in a government agency. We are a customer-driven IT environment that provides innovative solutions that connects people and simplifies work. Our solutions impact other state agencies, counties, cities, and the people of Washington. We innovate, we collaborate, we challenge, and we respect new ideas. If you are looking for a Challenging and Meaningful career, a place where your talents make a difference in the lives of Washingtonians, ETS is the place for you.
Why you Would Want This Job:
You not only will be working for a trailblazing agency, whose values include BE the change, EMBRACE the journey, SERVE with intention, DEFY convention and LEAD with love, you will be joining a team that truly cares for their employees and customers, provides endless growth and development opportunities, and likes to have FUN!Some of what You’ll Enjoy Doing Includes:
- Lead and manage multiple complex, cross-functional projects, coordinating with customers and IT teams.
- Independently manage, plan, and control multiple medium projects or one or two large, complex projects for statewide customers.
- Collaborate with stakeholders to define business deliverables, build project work plans, estimate effort, prepare schedules, and manage resources.
- Define business deliverables for enterprise-level projects by collaborating with stakeholders.
- Build project work plans, estimate effort, prepare schedules, and manage resources.
- Develop detailed project timelines, manage project scope, and ensure alignment with business objectives.
- Monitor and control project budgets and contracts, adjusting plans and reporting status regularly.
- Manage Change, Risk, and Quality management processes throughout the project lifecycle.
- Communicate key project information (issues, risks, changes, accomplishments) to stakeholders.
- Maintain the Portfolio Management Project Board and communicate project readiness and status.
- Perform contract management, including RFQQ, RFP, procurement processes, and vendor performance.
- Facilitate sprint planning and retrospectives, manage sprint boards, create project dashboards with analytics (e.g., burndown charts), and leverage data for project forecasting and continuous improvement.
- Lead regular retrospectives to reflect on team performance and identify areas for enhancement.
- Implement lessons learned from retrospectives to refine and optimize processes.
- Coach and mentor team members on project management standards, processes, and best practices.
- Other duties as needed.
To be eligible for this position, a candidate must possess one of the following required education and/or experience options:
[OPTION 1]:
- A Bachelor’s degree in computer science, engineering, or a closely related field; AND
- Seven (7) years of Project Management experience.
- NOTE: additional qualifying professional experience may substitute for educational requirements.
[OPTION 2]:
- An Associate degree in computer science, engineering, or equivalent IT vocational training; AND
- Nine (9) years of Project Management experience.
[OPTION 3]:
- Eleven (11) years of Project Management experience.
[OPTION 4]:
- A Master's degree in computer science, engineering, or a closely related field; AND
- Six (6) years of Project Management experience.
In addition to the above required experience and/or education, a candidate must possess the following required qualifications:
- Experience in leading and managing multiple complex, cross-functional projects, coordinating with customers and IT teams.
- Expert level experience with the following project management methodologies (Agile, Agile-SCRUM, Waterfall).
- Expert in facilitating sprint planning and retrospectives, managing sprint boards, creating project dashboards with analytics (e.g., burndown charts), and leveraging data for project forecasting and continuous improvement.
- Proficient in communication skills, including listening, facilitation, and presentation at all levels.
- Expertise in results-driven project management practices and methodologies (Agile, Agile-SCRUM, Waterfall).
- Skilled in negotiation, mediation, time management, and applying evolving technologies to business needs.
- Experience in stakeholder engagement, feasibility studies, RFPs, contract and vendor management, and building collaborative teams.
- Experience making critical decisions related to business technology needs. Knowledge of the principles, practices, and disciplines of systems analysis and system application development to include planning, analysis, design, development, testing, training, implementation, and post implementation support.
Desirable/Preferred Education, Experience or Certifications:
- Project Management Professional (PMP) Certification
- Agile Certified Practitioner (PMI-ACP) Certification
- Familiarity with Microsoft Project, Azure DevOps, Jira, or similar tools
Diversity Equity and Inclusion (DEI) Competencies
Incumbents to this position must possess and demonstrate the following competencies:
- Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace.
- Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
- Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
- Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community.
- Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.
How to Apply:
Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
- A current resume, detailing experience, and education
- A current list of at least three (3) professional references with current contact information
Do not attach any documents that include photos or private information (social security number, year of birth, etc.).
Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.
Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information: For questions about this recruitment or to request a reasonable accommodation in the application process, contact Aggie Swanson via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
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Salary : $94,524 - $127,176
