Office Associate

If you are a self-motivated individual who possesses a high level of organization and communication skills, put those skills to use as an Office Associate for the Wisconsin Department of Transportation! This position is headquartered at the Wisconsin DOT Southwest Region Office in La Crosse, WI.

WisDOT is a great place to work! In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that roll over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $35/month for single plans and $87/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations. For more information on WisDOT you can visit our website by clicking here.

The Wisconsin Department of Transportation is an organization dedicated to creating transportation solutions through innovation and exceptional service. We are committed to fostering an environment rooted in Integrity, Diversity, Excellence, and Accountability. Click here to learn more about how we apply these values in our work.

We’re looking for detail-oriented critical thinkers to help deliver a quality program to build, improve and maintain transportation infrastructure throughout the state. We encourage anyone at any point in any career to take a look at WisDOT opportunities and give some thought to how your skills and resume line up. Having a good attitude, a willingness to learn and a passion for creating lasting, impactful work will go a long way here. It’s a big system with lots of opportunity and responsibilities.

Are you up for it? At WisDOT, you can Build the Future – NOW.

This position serves as an Office Associate supporting the Wisconsin Mississippi River Parkway Commission’s (WIMRPC’s) Chairperson (hereafter referred to as “Chairperson”) and other officers. In this role, the incumbent will provide administrative support to the Chairperson, other officers, and the entire Commission and its subcommittees. The incumbent is expected to have a thorough knowledge of the WIMRPC’s mission and goals, related State Statutes and Administrative Code, and the overall operation and responsibilities of the WIMRPC and the department’s Scenic Byways program. While working day-to-day for the WIMRPC, this position reports to WisDOT’s Economic Development Section Chief.

Activities are not limited to and include:

• Screening, evaluating, and prioritizing written communications, email, and reports addressed to the Chairperson and other WIMRPC officers for their review
• Composing and editing correspondence prepared for the Chairperson’s signature
• Scheduling meetings, making travel arrangements, and filing travel reimbursement requests for the Chairperson, other WIMRPC officers, and Commissioners
• Preparing agendas and materials for the WIMRPC and its subcommittees
• Attending and taking notes/meeting minutes at WIMRPC meetings and those of its subcommittees
• Managing records and ensuring compliance with Wisconsin’s records information management (RIM) laws, rules, and requirements
• Supporting the development of promotional materials for the Wisconsin Great River Road
• Supporting other Economic Development Section activities, including stakeholder outreach and events occurring away from the Headquarters City

This position will work approximately 26.8 hours per week.

This position is in schedule-range (02-09) with an hourly rate of $18.17, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

WisDOT does not sponsor work visas. Any appointment made will be contingent on the applicant being able to prove valid status to work in the United States.

Prior to any appointments for position(s) filled from this announcement, candidates may be subject to a comprehensive criminal background check which may include FBI fingerprinting.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For permanent positions that allow remote work flexibility, Wisconsin residency is not required. However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because positions may at times need to report to office locations in Wisconsin on short notice.

Qualified applicants will have experience with all the following:

• Utilizing computer programs (i.e., Word, Excel, Outlook, PowerPoint, Adobe, etc.)
• Performing day-to-day administrative functions necessary to business operations such as drafting correspondence, managing schedules, and providing inventory services
• Assisting customers or stakeholders with inquiries

In addition to having all the above, well qualified applicants will have experience with the following:

• Composing and editing documents (meeting agendas, meeting minutes, memos, reports, document templates, business letters or newsletters or comparable)
• Planning travel, meetings, or events for managers

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

Your application materials are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on how to develop and what should be included in these materials, click here. For more information on the basics of the selection process and how the State of WI ensures fair and equitable treatment of all applicants, click here. The vast majority of applicants are able to outline their background and experience in their resume in 1-3 pages. Any resumes submitted with more than 10 pages will not be considered after page 10. If this job posting requires a letter of qualifications, the same limit applies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process. Questions related to the job and how to apply can be directed to Hannah Robarge at 608-266-0753 or hannah.robarge@dot.wi.gov. For general wisc.jobs user information and technical assistance, please see the wisc.jobs Frequently Asked Questions page.

The deadline to apply is 11:59 PM CT on November 12th, 2023.