Job Posting for Docketing Coordinator (Austin) at STATE OFFICE OF ADMINISTRATIVE HEARINGS
Docketing Coordinator (Austin) (00017576)
Organization: STATE OFFICE OF ADMINISTRATIVE HEARINGS
Primary Location: Texas-Austin
Work Locations: Austin 300 W 15th St. Suite 504 Austin 78701
Job: Legal
Employee Status: Regular
Schedule: Full-time
Standard Hours Per Week: 40.00
State Job Code: 3624
Salary Admin Plan: A
Grade: 16
Salary (Pay Basis): 3,500.00 - 3,500.00 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Sep 18, 2021, 8:26:59 AM
Closing Date: Ongoing
Description
JOB DESCRIPTION
Performs advanced (senior-level) clerical work in SOAH's Docketing department. Work involves maintaining records, filing, tracking and managing cases filed with SOAH, including assigning case numbers for initial requests to docket. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
HOW TO APPLY
1. Select Apply Online to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en.
2. You must create a CAPPS Career Section candidate profile or be logged in to apply.
3. Update your profile and apply for the job by navigating through the pages and steps.
4. Once ready, select Submit on the Review and Submit page.
Applications are not accepted at the agency. Resumes are not accepted in lieu of the application. Incomplete applications may result in disqualification of applicant
ESSENTIAL JOB FUNCTIONS
Receives and processes cases referred from other state agencies.
Assigns docket numbers in SOAH's Case Management System for initial referrals, and issues confirmations to referring agency.
Examines documents received for initial referrals and filings in existing cases to ensure completeness and accuracy.
Maintains case files and records in the docketing and case management systems.
Performs data entry concerning hearing dates, continuances, case dispositions and other case-related events in SOAH's Case Management System and General Docket. Works closely with legal secretaries, legal assistants and Administrative Law Judges to ensure accuracy and completeness.
Provides instruction on the use of the electronic filing system to state agencies and parties.
Provides information to attorneys, state agency staff, parties to administrative hearings and the public regarding SOAH's policies and procedures, primarily by email and telephone.
Securely maintains confidential data in accordance with agency policies.
Prepares hearing rooms on a rotating basis with other Docketing Coordinators. This may include coordinating with other departments such as IT for such matters as a projector and screen.
Attends work regularly in accordance with state and agency leave policies.
Performs related duties as assigned.
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00017576.
Qualifications
MINIMUM QUALIFICATIONS
Graduation from a standard high school or equivalent.
Three years' experience in performing administrative or legal support work, including creation and maintenance of electronic files.
Proficiency in the use of Microsoft Office products, including MS Word, MS Outlook, or database software programs.
Graduation from an accredited four-year college or university may substitute for the experience.
Graduation with an Associate’s degree may substitute for two years of experience.
PREFERRED QUALIFICATIONS
Experience in a court or legal setting.
Experience with case management, docket management or court administration systems.
Experience in using e-File Texas.
REGISTRATION, CERTIFICATION, OR LICENSURE
None
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of legal forms, terms, pleadings, and statutes and rules governing contested case proceedings.
Skill in the operation of office equipment, including computers, printers and scanners.
Skill in using Microsoft Office products, including MS Word, MS Outlook, Adobe, and database programs.
Skill in using e-File Texas.
Ability to manage and maintain court cases, files, and records.
Skill in the use of a case management system.
Ability to receive and respond positively to constructive feedback.
Ability to work cooperatively with others in a professional office environment.
Ability to use sound judgement.
Ability to communicate effectively, orally and in writing.
Ability to securely handle and maintain confidential files in accordance with agency policies.
Ability to produce accurate work with attention to detail.
Ability to organize and prioritize work.
Ability to work from home and in office, as required, with equipment provided by SOAH.
VETERANS
Use your military skills to qualify for this position or other jobs. Please visit the Texas Workforce Commission’s Skills to Work at https://texasskillstowork.com/ to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Additional military crosswalk information may be found on the Texas State Auditor’s website at: http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf.
ADDITIONAL INFORMATION
The State Office of Administrative Hearings does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or provision of services.
Applicants contacted for interviews who need special accommodations should notify Human Resources prior to the interview.
Men aged 18 through 25 must be registered with the Federal Selective Service System or have an exemption from registration.
The Immigration Reform and Control Act of 1986 require all new employees to present proof of identity and eligibility to work in the United States of America.
Positions that require travel will require a driving record check upon initial employment and annually thereafter.
BENEFITS
Positions with the State Office of Administrative Hearings may offer the following benefits:
State-paid health insurance (a 60-day waiting period will apply if not currently employed by the State of Texas)
State-paid life insurance for the employee
Retirement plan
Monthly annual and sick leave accruals
An average of 13 paid holidays per fiscal year (September 1st through August 31st)
Participation in agency-sponsored work alternative programs
Participation in agency Employee Assistance Plan (EAP)
Optional benefits that may include employee costs
Dependent health insurance
Texa$aver 401(k) and 457 programs
TexFlex healthcare and dependent care reimbursement accounts
Salary.com Estimation for Docketing Coordinator (Austin) in Austin, TX
$41,872 to $58,016
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