Office Administrator (Houston)

Sterling Crane LLC Come join a team where People make the difference! As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent. Founded in 1954, Sterling Crane has been one of North America’s premier leaders in the heavy lift industry offering operated and bare rentals, sales, parts, and unparalleled service to all our customers. We boast one of the largest inventories of modern lifting equipment in North America, in excess of 1000 units. Job Purpose The Office Administrator will provide accounting support to their dedicated location to ensure timely invoice processing along with other key administrative tasks. Duties and Responsibilities Ensure timely and accurate creation and distribution of invoices upon project or service completion to the customer. Accurately process all hourly timesheets for payroll. Track and enter hourly expenses for payment. Timely process all supplier accounts. Work in tandem with Finance team in collections of outstanding invoices. Facilitate the process in obtaining all signed credit applications and ensure they are sent to Credit Manager for approval. Generate customer credit notes directed by the operation manager and submit for approvals. Obtain and disseminate new vendor information for account creation as needed. Upon receipt of MSR approval, complete full life cycle of Purchase Orders from creation to closure in accordance with procedures. Other duties as assigned. Qualifications & Skills High School Diploma or equivalent required. Minimum 2 years experience in a multi-tasking, high pace office environment with broad accounting skills. High attention to detail to detect discrepancies. Successfully pass post offer drug and have a background that meets company requirements. Proven ability to prioritize work and communicate effectively with multiple departments with high regard for discretion and professional business tact. Strong computer skills and knowledge of relevant software. Experience with ERP systems, FCC or other quote to cash systems preferred. Physical Requirements Salaried position with hours mainly Mon-Fri, 8am-5pm. Some evenings and weekends may be required. Required in office, minimum two days a week, subject to change to adjust to business demand. Manual dexterity, auditory and visual acuity to operate computers, phones, mobile devices and basic office equipment on a constant basis Ability to work for extended periods of time sitting, bending, reaching, and speaking on a constant basis. Benefits Package Medical, Dental and Vision 401K with Company match Company-paid employee and dependent life insurance Holiday Pay Vacation Pay Marmon Employee Discount Program Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law. We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to careers@marmon.com, and please be sure to include the title and the location of the position for which you are applying.