Contract Administrator (Monterey Park, CA)

Position Description:

• As part of the Project Management Office (PMO) Contracts Team, coordinate with project management personnel at the PMO and College sites to develop and prepare procurement packages for the selection of general contractors and professional services providers. Related change management activities may or may not be included.
• Management of a variety of competitive bidding/selection processes for construction and professional services, from planning through award including direct responsibility for all administrative functions (i.e. preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
• Based on workload and department resources, at the sole discretion of the department supervisor, a variety tasks and responsibilities may be assigned and or change over time to best serve the needs of the District.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this role.

• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role and applicants should understand this would not include supervising others performing these functions.
• This role requires a high level of attention to detail and compliance under the scrutiny of consistent audits both internal and external, accordingly applicants should strongly consider whether this would be a good fit.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District policy.

Requirements

Minimum Required Qualifications:

• Associates degree in Business or another applicable field
• 3-6 years of experience relevant to the position description
• Knowledgeable of standard construction contract terms and conditions
• Proficient with Microsoft Excel, Word, Adobe Acrobat
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity
• Must be detail-oriented and organized
• Must be a fast learner and logical thinker
• Must be focused on quality and accuracy
• Excellent communications skills, both written and verbal
• Ability to accurately track and report status when managing concurrently running projects

Preferred Qualifications:

• Bachelor’s degree in Business or another relevant field
• Experience with program/project management on educational projects
• Knowledge of relevant California Higher Education Codes and relevant Public Contract Code
• Knowledge of relevant California Community College Codes
• Experience with Job Order Contracting (“JOC”)
• Experience with an electronic bidding software
• Experience with project management software