Administrative Assistant-Onboarding Specialist

Administrative Assistant - On-Boarding Specialist

Subway of Alaska, Inc. is a locally owned company that has been in business for over 30 years. We are seeking a Full-Time Administrative Assistant (AA) On-Boarding Specialist (OBS)to become an essential member of our team. Our environment is fast passed, fun, diverse, and best of all includes our awesome sandwiches. Do you have what it takes to join this team?

AA / OBS responsibilities include, but not limited to:

• Onboarding of new hires.
• Answering the central phone line, greet customers, vendors and employees who come into the Corporate Office.
• Draft various correspondence to customers, staff, and organizations.
• Maintain inventory for smallware’s, office supplies, keys, and uniforms.
• Prepare weekly, monthly, and quarterly reports.
• Review applications applied online and forward on the Managers.
• Enter various HR related paperwork onto spreadsheets and database.
• Answer employee’s questions related to paychecks, pay-cards
• Coordinate company events.
• Take notes and minutes for all Operations meetings.
• Act as contact person for District Managers.
• Assist Marketing Director in various marketing materials and tracking.
• If necessary, generate reports on maintenance and repairs.
• Point of Contact for Third Party Delivery vendors.
• Filing, copying, and laminating.
• All other duties as assigned.

Requirements for position:

High school degree or equivalent
3 years Administrative Assistant experience

Confidentiality
High proficiency in Office 365 to include Excel, Word, PowerPoint, Outlook

Excellent writing and communication skills
Ability to lift 10 lbs. and use of stairs
Pass drug test and background check

Benefits:

Free lunch on workdays
Health, Dental and Vision, after 90-days
2 Personal Days a year, after 90-days
PTO, after 1 year
Paid Holidays, after 90-days
Profit Sharing

Job Type:

Full-time; Monday – Friday 8am – 5pm.
Pay: $-- DOE

This is not a remote working position; you will be in the office.

EEO Employer

COVID-19 considerations:

All visitors must wear masks, employ social distancing, and touch points are regularly sanitized. We encourage appointments for onboarding and try to limit walk-ins.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Preferred)
• Microsoft Excel: 2 years (Required)
• On-boarding: 1 year (Required)

Work Location: One location