Billing Specialist - Storage Administrator

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

Suddath is seeking a highly-motivated, intelligent and caring team member who would like to be apart of our growing accounting team. The successful team member will be dynamic, goal oriented and someone who truly enjoys working in a team environment. Suddath will provide training and resources to maximize success for this individual who will be a key member of the accounting team.

Essential Duties & Responsibilities

• Bill monthly storage for all branches
• Rate local storage files for all branches
• Accurately set up all perm storage billing for all branches
• Calculate COD amounts on shipments delivering from warehouse
• Provide SIT files to Billing Specialist for conversion to perm
• Complete and send conversion packets
• Audit and pay out of area invoices when billing monthly perm storage (when applicable)
• Maintain all storage billing, including updates
• Storage reporting, as needed
• Analyze contracts, tariffs, and relocation paperwork for revenue and profit opportunities
• Rate D/A only moves in the Mayflower/Unigroup system according to applicable relocation contract and tariff
• Enter all rating information into the Mover’s Suite system, record revenue for each branch involved, create A/R for the booking branch, record commission and expense for the driver within 96 hours (4 days) of paperwork receipt, record commission for the sales person
• Reconcile recorded revenue to the Mayflower/Unigroup Revenue Distribution Statement (DSPR)
• Reconcile the Van line Receivable (weekly preferred, monthly is mandatory)
• Be available to answer questions related to tariffs, contracts, or specific moves when asked by Daryl Flood personnel, the driver, the move counselor, the shipper, third party auditors or Mayflower/Unigroup personnel
• Other duties as required

Education & Experience:

High School Diploma or above. Some college or Associates/Bachelors Degree are preferred, but not required with applicable experience. two (2) years accounting or industry experience preferred.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Excellent written and verbal communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Operations:

• To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite, and the ability to learn and effectively use software applications such as move management, accounting/billing, HRIS, timekeeping and other applications used in the performance of job duties.

Planning/Organization:

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Certificates/Licenses/Registrations:

• None required.

TRAVEL:

• Minimal travel required.

Supervisory Responsibilities:

• No supervisory requirements

Other Duties & Responsibilities:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Working Conditions:

• Cubicle working environment
• Noise level in the work environment is usually moderate

Physical/Environmental Demands:

Activity:

• Stand - Under 1/3 Time
• Walk - Under 1/3 Time
• Sit – Over 2/3 Time
• Use hands to finger, handle, or feel - Over 2/3 Time
• Reach with hands and arms – 1/3 to 2/3 Time
• Climb or balance – None
• Stoop, kneel, crouch or crawl – Under 1/3 Time
• Talk or hear – over 1/3 to 2/3 time
• Taste or smell – None
• Other - None

Physical Activity Level:

• The employee must occasionally lift and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

Special Vision Requirements:

• Specific vision abilities required by this job include close vision and ability to adjust focus.

Use your current and previous experience to find new opportunities on the road to success. At Suddath, we’re committed to helping our employees flourish and reach new heights.