Executive Assistant

Executive Assistant

LOCATION: 78100 Main Street, Suite 209, La Quinta, California 92253

Sun World International is a California-based agriculture and technology firm engaged in fruit variety development, technology, intellectual property, and licensing. Technology and IP pursuits include one of the world’s leading table grape and specialty fruit breeding/genetics programs, a broad-based portfolio of plant patents and trademarks and investments in agriculture technology start-ups benefiting its global licensees. Licensing consists of sharing new proprietary stone fruit and table grape varieties, and the IP they comprise, with like-minded fruit growers and marketers in more than 15 countries around the world. The Company prizes creativity, innovation, and an entrepreneurial spirit. Its people strive for excellence by demonstrating leadership, passion, kindness, authenticity, courage, initiative, and curiosity.

ABOUT THE OPPORTUNITY

Sun World is seeking an Executive Assistant to join the team. The Executive Assistant will provide high-level administrative support to the CEO and other members of the leadership team. Reporting directly to the CEO, the Executive Assistant provides administrative support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management, organizes and coordinates executive outreach and external relations efforts, and oversees a variety of special projects. The Executive Assistant must be creative, adaptive, and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

RESPONSIBILITIES

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
• Oversee and maintain the executive’s daily calendar of meetings and events. Skillfully organize complex calendars and align the availability of others to confirm scheduling of all types, resolving conflicts with respectful consideration and finesse.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Extensive use of Outlook and MS Teams, as well as DocuSign, Publisher, Adobe Pro and other software.
• Arrange global travel and accommodations for executives. Collect receipts and prepare expense reports. Process incoming invoices for approval and relay to Accounting for payment.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Draft and deliver professional correspondence for internal & external communications.
• Maintain the Executive's directory of contacts.
• Assist in preparation and publishing of digital & print presentation materials, slide decks, financial spreadsheets & charts, bound reports, and so on.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
• Complete ad hoc projects as assigned – such as personal events and/or family needs.
• Maintain adequate inventory of office supplies, kitchen stock and promotional merchandise.
• Meetings & event planning and implementation for executive leadership & directors of the board. Attendee coordination & full-spectrum considerations; reporting to Chief People & Culture Officer.
• Provide incidental support to Marketing and other depts for similar planning of business travel, group meetings, trade show attendance & exhibition, and Sun World-hosted events for clients and guests.
• Assist IP and global licensing administrative teams with detailed operational processes. Facilitate CEO signings to properly execute business contracts; compose letters of invitation for licensees and guests seeking to obtain travel visas; and so on.

KEY LEADERSHIP ATTRIBUTES DESIRED

· Embodies core values of humility, respect, integrity and innovation

· Has a growth mindset

· Executional disciplines highly effective in follow-through

· Strong communication skills; written, verbal and non-verbal

PROFESSIONAL SKILLS & QUALIFICATIONS

· Bachelor's degree required

· 5 years of related experience required in working in an executive assistant role supporting C-Level executives.

· Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

· Ability to communicate effectively and professionally.

· Flexible hours as dictated by the needs of business for projects and meetings.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In person

Salary : $60,000 - $75,000