Contract Manager

About The State University of New York :

The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.3 million students in credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2021, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum.

Job Description:

The State University of New York (SUNY) System Administration located in Albany, New York is accepting applications for a Contract Manager. The incumbent will assist procurement staff in the preparation, processing and management of SUNY System Administration contracts and annual reporting in accordance with NYS Finance and Procurement law, and SUNY policies and procedures. The Contract Manager will also assist with the facilitation of bid openings, draft all types of procurement and procurement-related documents (such as contracts and contract amendments, extensions, memorandums of understanding and monitor the status of on-going contracts and process amendments as necessary.

Additional responsibilities and duties include:

• Collect and prepare supporting documentation required for the assemblage of the procurement record and eventual contract approval.
• Enter contract transaction data, including encumbrances, into the SUNY and NYS financial systems
• Send contracts to vendor for execution
• Oversee SUNY execution of contracts
• Coordinate with counsel's office to secure approval of draft contracts
• Prepare and transmit contract packages to NYS oversight agencies
• Assist with responding to inquiries from various state agencies involved in the contract approval process (Attorney General's Office, Office of the State Comptroller)
• Oversee approved contract distribution, create procurement file, upload multi-campus contracts to website
• Provide notice/reminder of contract expirations to project managers
• Oversee processing of EOC, EOP and Research Foundation contracts
• Oversee IFB process for energy contracts
• Process revocable permits
• Submit NYS Contract Reporter exemption requests.
• Prepare annual reports such as prompt contracting, consultant legislation, and operating leases
• Oversee fiscal year-end contract and disencumbering process
• Maintain procurement files
• Review ASC contracts for Controller's Office
• Provide as needed support to the procurement staff
• Prepare bidder disqualification letters

Skills:

• Ability to work on multiple projects and assignments simultaneously
• Ability to read and interpret regulations and guidelines
• Strong written skills and attention to detail are essential
• Ability to work and think independently
• Ability to work with others in a team environment and with external oversight agencies

Requirements:

Required Qualifications:

• Bachelor's Degree in a business discipline
• Proficiency in Microsoft Word and Excel

Preferred Qualifications:

• Experience in procurement and/or contract processing and management
• Higher Education experience

Additional Information:

Salary: Commensurate with qualifications. Excellent Benefit Package which includes; NYS health insurance, free dental and vision, competitive retirement options, tuition assistance and generous vacation, sick and holiday accruals.

State Title: Staff Assistant (SL2).

Applicants must be currently authorized to work in the United States on a full-time basis.

Application Instructions:

Interested candidates are invited to apply online. Please submit a cover letter, resume and four professional references when applying. The review of applications will begin immediately and continue until the position is filled.

State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide their current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov