Office Administrator

Super Dispatch is looking for a highly organized Office Administrator for our ever-expanding Kansas City office! The Office Admin will help with a variety of functions, including but not limited to: general office management, assisting with HR and hiring processes, and other administrative and organizational tasks to ensure business and employee operations are running smoothly. The ideal candidate will meet challenges with creativity and a positive attitude, and be at the heart of our organization as the person keeping us all moving in sync.

Responsibilities:

• Manage calendars and schedule meetings while prioritizing competing demands and handling email correspondence related to scheduling
• Support the team in coordinating and preparing for internal and external meetings, conferences, client visits, etc.
• Assist with administrative hiring functions including posting open positions, reviewing resume's and managing applicants, scheduling interviews, and updating documentation
• Prepare and ship packages to our customers, new hires, and international team members
• Help manage company benefits including parking spots and gym memberships
• Assist with booking travel for team members including flights, accommodations, and registration for conferences
• Plan and coordinate for team birthdays and work anniversaries
• Own the responsibility for checking the mail - scan/email/file mail and assist with follow ups as needed
• Create and deactivate accounts across company tools as needed for new and departing employees
• Purchase necessary technology and equipment for our team to ensure they are set up for success
• Purchase supplies to keep the office stocked and track office spending by adding memo's and receipts for all purchases
• Manage office cleaning schedule and general office upkeep
• Assist with planning and coordinating of company events, team outings, and client visits
• Other administrative and organizational responsibilities such as: managing the hardware inventory, updating the company Org chart and Team board, and managing groups across company tools
• Take ownership of ad-hoc projects as needed and follow-through on projects to successful completion

Candidate Profile:

• 1-2 years office administration or administrative assistant experience
• High integrity - you are trustworthy, honest, and dependable
• Organized - you have a strong attention to detail and area always looking to fix inefficiencies and correct details
• Highly motivated - you are a self starter with a strong work ethic
• Excellent communication, interpersonal, and organizational skills - you are a great writer, speaker, and listener
• Flexibility - you adjust quickly to changing priorities and conditions, you respond positively to complexity and change
• Team player - you have a collaborative mindset and the ability build positive relationships with individuals across the organization
• Open and positive - you have the willingness to learn and are open to criticism and new ideas
• Proactive - you act without being told what to do and regularly bring new ideas and perspectives
• Sense of urgency - you thrive in a fast-paced, ‘get-it-done’ environment
• Business acumen - you understand the core of our business functions and systems of our organization
• Bonus points for: experience at a startup or early-stage company

Within 1 month, you’ll…

• Graduate from Super Dispatch’s company-wide new employee onboarding program. You’ll get caught up with who we are, how we work, and what we're building.
• Understand the core functions around managing our Kansas City office and supporting our team
• Learn best practices for handling HR and hiring related administrative tasks

Within 3 months, you’ll…

• Consistently support and assist with general office, HR, hiring, and other administrative and organizational tasks
• Take full ownership when ordering lunch, running errands, completing tasks, etc.
• Manage ad-hoc projects and deliver results on them within deadlines

Within 6 months, you’ll…

• Successfully own and execute on a variety of administrative and organizational tasks with minimal supervision
• Proactively identify and implement ways to increase efficiency in HR/hiring processes and administrative tasks related to our office and our team

Who We Are:

Our team is comprised of highly motivated professionals with a passion for solving big problems with technology. Together we've created a people-first culture where where we welcome diversity of backgrounds and ideas; where we believe in taking risks; where we value learning and growing; where we celebrate wins and have fun; where we feel empowered to make an impact; and where we put our team and our customers at the center of everything we do.

What We Do:

Super Dispatch is one of the fastest growing tech startups in Kansas City, and we're transforming the world of vehicle shipping. The Super Dispatch platform is a one-stop-shop for everything Carriers and Shippers need to move cars faster, smarter, and easier. Backed by cutting edge technology and best-in-class software, Super Dispatch is the advanced auto transport experience taking carriers and shippers into the future.