What are the responsibilities and job description for the Customer Service Rep position at SupplyOne, Inc.?
CUSTOMER SERVICE REPRESENTATIVE
Mission of the Role (What you will be doing)
The Customer Service Representative provides a consistent, high-quality customer experience and models exceptional service in all they do to create lasting partnerships by putting customers first. The CSR is the relationship and communication link between the customer, sales, and operations and proactively serves as a critical point of contact for order management, service, support, problem-solving and relevant project information for their internal and external customers.
The CSR is a highly valued team member that works with the sales team and acts as an advocate of SupplyOne values, services and capabilities to provide complete solutions and the full breadth of core product categories to meet and exceed sales growth targets.
- Generate standard quotes within 24 - 48 hours of receipt
- Answer phones by the 3 rd ring, and all emails by the end of each day
- Build, maintain, and keep price lists current to protect and maintain GP margins
- Build accurate specs and inventory items within 24-48 hours
- Resolve customer problems and elevate issues immediately to an acceptable, timely and appropriate resolution
- Monitor customer min/max, open orders, back orders and inventory levels alerting customers immediately to changes to deliver in full, on time and in spec (DIFOTIS)
- Must frequently use independent discretion, judgment and decision making skills to achieve quality and performance standards
- Serve as liaison with sales, purchasing, design, manufacturing, and shipping
Essential Functions (Essential/secondary functions that support the primary responsibilities)
- Prepare proposals and miscellaneous correspondence
- Facilitate new item set up including tapoffs, proof approval etc.
- Maintain thorough customer records
- Monitor and resolve slow payment issues
- Assist with slow moving inventory
- Expedite material based on customer needs
Organizational Core Values (Behaviors and values that are essential to be successful in our environment)
- Customer service begins inside - We serve our colleagues with excellence so we can serve our customers with excellence.
- Get it right the first time - We are reliable, thorough, practice active listening and pay attention to detail to ensure the best results.
- Philosophy of velocity - Our responsiveness and speed to market give us the competitive edge.
- Personalized Service - We go beyond what the customer expects, understand what they are going through, and anticipate their needs to make their interaction with us the best experience of their day.
- Act like an owner - We are empowered to protect, cultivate and grow our business responsibly.
- We can’t stop learning - We know our stuff, embrace change and relish feedback.
Educational/Training Requirements/Experience (What your background should look like)
- High School diploma/GED
- Experience in a customer service role preferred
Minimum Skills, Knowledge & Ability Requirements
- Strong organizational skills; ability to prioritize tasks
- Demonstrated initiative in personal professional development
- Basic arithmetic including gross profit calculations
- Attention to detail and accuracy
- Proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook
- Ability to communicate effectively in writing, verbally over the phone, and in person
- Maintain regular and punctual attendance
FLSA Status - Exempt
The physical demands and environmental conditions required for this position are typical to those found in normal office situations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
