Purchasing Manager

Job Title: Purchasing Manager

Reports To: Operations Manager

Department: Operations

Direct Reports: None

FLSA Status: Exempt

Job Grade:

Summary:

Responsible for managing all purchasing activities and establishing strategic purchasing processes and procedures, maintaining relationships with suppliers, evaluating, and analyzing purchasing trend and price trend to identify forecasting demand and minimize purchasing costs.

Essential Duties and Responsibilities include the following and are not limited to:

• Conduct all purchasing of components, raw materials, and plant supplies for two facilities
• Develop vendor/supply base and ensure price competitiveness

· Track and report key functional metrics to reduce expenses and improve effectiveness

• Ensure timely and cost-effective materials/inventory procurement and control in support of manufacturing operations
• Identify competitive sources and negotiate most favorable business terms
• Maintain and develop strategic supplier relationships while serving as primary liaison with suppliers
• Schedule materials delivery to meet manufacturing time frames
• Work with team to develop strategies and lead projects for Material Cost Reduction
• Monitor supplier performance and ensure their compliance
• Prepare purchase orders and review packing slips
• Manage receiving process, work with Shipping/Receiving to make sure all contents of shipments are verified, and order is compared to packing list to ensure accuracy, notify suppliers of discrepancies identified
• Manage all back-ordered, incorrect, or past-due items. Making sure that anything impacting ability to complete a job on time to meet commitment to customers is communicated to the necessary parties in a timely manner.
• Create Job Bin documents for each project and Kanban cards for all stocked inventory
• Manage and coordinate all vendor managed inventory programs
• Oversee Shipping/Receiving’s management of inventory stocking and job bins
• Track excess/unused inventory
• Manage returns to vendors
• Assist in coordination of warranty issues

· Input and maintain information into CRM systems

· Participate in process improvement

· Other duties as assigned

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Designs work flows and procedures.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Attention to Detail – Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.

Technical Skills - Pursues training and development opportunities; strives to continuously build knowledge and skills; Shares expertise with others.

Customer Service - Meets commitments.

Interpersonal Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Excellent verbal. Excellent people management skills.

Team Work - Balances team and individual responsibilities; Supports everyone's efforts to succeed. Written Communication - Writes clearly and informatively; Able to read and interpret written information.

Quality Management - Looks for ways to improve and promote quality.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values. Manages multiple projects simultaneously.

Attendance/Punctuality - Is consistently at work and on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.

Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.

Professionalism - Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

Minimum of five years of related experience and/or training, or equivalent combination of education and experience in procurement/supply chain management. Familiarity with HVAC and electrical components a plus.

Computer Skills:

Strong computer skills including: QuickBooks, Microsoft Excel, Word, PowerPoint, Outlook and ACT!

Language Ability:

Ability to read and interpret documents such as purchase orders, safety rules, shipping instructions, bill of lading, and procedure manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of suppliers, customers, employees of organization, and service providers. Skilled communications. management skills.

Mathematical / Analytical Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to determine alternate project scopes.

Quality Responsibility:

In daily work, an employee is responsible to maintain or exceed the degree of excellence requested by the internal and external customers of this department. This includes following established policies, following quality policies procedures and work instructions, using problem solving techniques to solve root causes of problems, and viewing quality as customer satisfaction. Shelter Works expects all employees to take pride in their work, in our company and appearance.

Other Skills and Abilities:

Ability to develop relationships at all levels of the company and must demonstrate a high capability to work independently and within a team environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms; stoop, kneel, crouch, or crawl; and use hands and fingers to write, operate a computer keyboard, mouse, and telephone keypad. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Overtime

Supplemental Pay:

• Bonus pay

Application Question(s):

• How many years of inventory counting/management experience do you have?

Experience:

• Procurement: 2 years (Preferred)
• Purchasing: 2 years (Required)

Work Location: Multiple Locations