Senior Executive Assistant

Senior Executive Administrative Assistant Job Purpose: Provides administrative and managerial support to the Tribal Chairperson and the operations of the Tribal Government Office Job Duties and Responsibilities: (Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time) Composes, prepares and proof reads a variety of documents and materials including meeting minutes, support letters, correspondence, memos, reports, and resolutions Establishes, maintains and updates departmental records, files and databases related to Tribal Chairperson's Office operations Assists the Vice-Chairperson, Secretary, Treasurer, and other Council members on Tribal Government Policy issues as requested Assists Tribal members as requested by the Tribal Chairperson Collaborates with the Tribal Manager and other management staff to ensure completion of administrative projects and tasks Plans and coordinates meetings and organizational events and maintains central events calendar Coordinates with departments and staff to ensure all legal contracts are organized and prepared for signature by Tribal Chairperson Screens and prioritizes calls, correspondence, and e-mails and responds according to priority level Researches, collects and prepares topical information for use in Tribal Council meetings and conferences Designs, prepares and proofs written proposals, presentations, plans, charts and tables in keeping with general guidelines provided by Management staff Serves as a communications liaison between Tribal Government Office staff and internal and external clients, public agencies and VIPs Manages, plans and coordinates special projects as assigned Job Specifications: Education and Experience: Essential: Bachelor's Degree or equivalent experience 5 years executive administration experience Supervisory experience Desirable: Bachelor's Degree or equivalent experience Tribal Government or Tribal Organization experience Supervisor experience Skills and Knowledge: Essential: Ability to communicate and interact effectively with clients, vendors and employees Ability to prioritize and perform multiple tasks Organizational skills Detail-orientation Ability to work in a fast-paced environment and meet deadlines Ability to maintain filing systems Proficiency in Microsoft Office applications Ability to understand and follow oral and written instructions Ability to communicate effectively in the English language Excellent English writing skills Ability to appear for work on time Ability to maintain confidentiality Ability to work independently and make sound judgments Ability to maintain professionalism and composure Ability to accept constructive criticism Desirable: Multi-lingual Supervisory/Managerial Accountability: Direct:          Tribal Admin Assistant Indirect:        Tribal administrative staff

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