Process Assistant I

Job Description

Job Title: Process Assistant I (Vehicle Administrator)
Job Location: Gaston, SC
Job Duration: 12 Months

• What is the preferred candidate location (local, non-local, remote?) and is there flexibility? If remote possibility, indicate schedule. This position requires person to be on site

• Will you consider candidates who will re-locate at their own expense? Yes

• If on-site, which location will contractor report to? Columbia Fleet Garage located at West Columbia SC 29172

• Will travel be required for this position? If so, how often? No, travel is not required

• What schedule is the candidate required to work? Monday to Friday, 8 to 5

• At any time is overtime required or would you say it is just available as a function of the job? Overtime is not required but may be necessary during storm support

• Quick description of the role or project story (What this role will be doing):
o Assist in the acquisition and administration of the company's fleet of vehicles and equipment
o Refer to attached detailed job description
Assist in the acquisition and administration of the company's fleet of vehicles to include:
• Creation of purchase requisitions for vehicles and equipment
• Gathering all necessary documentation needed to register and title with South Carolina Department of Motor Vehicles and South Carolina Department of Natural Resources and complete registration process
• Assist with all vehicle and equipment asset data collection and entry of appropriate information into AssetWorks FA Fleet Focus software system for all new and retired vehicle and equipment as well as track purchases in spreadsheet
• Assist with maintaining equipment up for sale and coordination of sale with auctioneer
• Record vehicle fuel logs in FA
• Assist with maintaining fuel credit cards in Client Voyager fuel card system
• Assist with other administrative and clerical duties as needed to support Fleet Services

• What are the top (at least 3 if possible) "must have" skill sets (technical/functional) which are required?
1. High degree of accuracy and attention to detail
2. Familiar with Microsoft Excel
3. Effective communication and organizational skills

• What are the top "nice to have" skill sets?
1. Familiar with SAP or other financial systems
2. Familiar with asset management software

• What soft skill requirements do you have (team fit and personality requirements)?
1. This is an operational garage which is open from 6:00 am to 10:30 pm. This candidate will interact with up-fitter fleet personnel, fleet management and operations personnel throughout South Carolina as well as equipment manufacturers and vendors in-state and out of state.

• What education and certifications/licensures are required? High school diploma or equivalent

• Are there any specific companies/industries or ideal background you'd like to see in the candidate's experience? Customer Service; familiarity with various types of vehicles and equipment

• Per diem eligible? No

• Any additional expansible items? None

• Would candidate be eligible for mileage reimbursement? No

• Will the candidate be driving a vehicle on behalf of client or a client vehicle? Generally not required but may assist with moving vehicle around the yard or during storm support

• Will this candidate be dealing with Private Personal Information (PPI), Company Sensitive Information or Credit Sensitive Information? Candidate will have access to financial information while creating purchase requisitions and processing vendor invoices.
• Will candidate require Unescorted Nuclear Access? No

• What is the committed timeline for interview and decision making? Interview and decision within a week of job closing which is dependent on availability

• How will the interviews be conducted? Panel interview at the main fleet location