Office Manager/Project Coordinator

Mission

The Office Manager and Project Coordinator’s mission is to ensure smooth daily operations, manage all corporate documents, provide a tidy and pleasing office environment, and support the organization as a whole.

Responsibilities and Duties

• Answer phone and direct calls as necessary

• Provide a pleasing office environment (tidiness, stock refrigerator, empty dishwasher, make coffee, etc.)

• Provide administrative support to Executives and Department Heads (schedule meetings, pick up food, etc.)

• Directly oversee maintenance by:

• Coordinating with custodial staff

• Ordering maintenance supplies (soap, paper towels, trash bags, disinfectant, etc.)

• Coordinating with vendors to repair damages

• Maintain accurate and up-to-date corporate files

• Organize, archive, and destroy documents according to Document Retention Policy

• Develop and maintain Document Retention Policy

• Attend training to ensure compliance of forms and documents

• Maintain a high level of confidentiality

• Coordinate with vendors

• Execute and manage projects

• Oversee IT personnel to:

• Ensure all staff have required IT resources

• Keep IT environment running smooth

• Troubleshoot issues with IT vendor to resolution

• Ensure new hires' IT setup is complete (order technology as needed, set up user accounts, create an email, connect new users to shared Drives, etc.)

• Manage employee termination (deactivate email, gather company equipment, etc.)

• Provide exceptional customer service

• Assist in the planning and implementation of events

• Proactively solve problems without direction from supervisor

• Conduct new hire training

• Facilitate employee terminations in conjunction with the HR Department

• Coordinate travel for employees

• Attend annual Fire Marshal training and act as the Office Fire Marshal

• Coordinate lien release requests as needed

Knowledge and Skills

• Exceptional written and oral communication skills as well as outstanding customer service skills

• Ability to work independently, problem-solve, and collaborate with others

• Highly proficient with Microsoft Word, PowerPoint, Excel, and Outlook

• Extremely organized and the ability to maintain large quantities of documents (contracts, employee paperwork, historical records, etc.).

• High comfortability with technology and the ability to learn multiple systems

• Ability to manage annual budgets

• Ability to set an example for staff, follow the TES Courageous Conversation Model, and hold the entire staff accountable

Minimum Qualifications

• Bachelor's degree (or equitant experience)

• Ability to pass a rigorous background check

• 3 years experience with Microsoft Office

• 3 years experience in an Administrative, Human Resource, or Office Manager role.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Supplemental Pay:

• Bonus pay

COVID-19 considerations:
We follow state guidelines.

Ability to commute/relocate:

• Lone Tree, CO 80124: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 3 years (Preferred)

Work Location: One location