Office administrator

Tender Care -

Conditions :

Works in Morris Plains office : 2740 Route 10, Morris Plains, NJ 07083

Must be willing to travel and work a variety of hours, including evenings and weekends

Qualifications :

Must be at least 18 years of age

High School diploma or equivalency

Valid Drivers License in the state of New Jersey

Must submit to a criminal background check and be determined to be not disqualified by the Department of Human Services prior to hire

Must agree to have name checked against the Central Registry of Offenders Against Individuals with Developmental Disabilities

All employees hired after 6 / 15 / 18 shall submit to drug testing prior to employment

All employees shall submit to drug testing conducted randomly and for cause

All employees hired after 7 / 16 / 18 shall complete an application to have their name checked against the Child Abuse Registry Information (CARI)

Required Skills :

Strong verbal and written communication skills; Strong documentation skills

Excellent judgment, problem-solving, organizational, and time management skills

Excellent interpersonal skills and ability to communicate with supervisors, fellow employees, and clients

Must be experienced in working with Microsoft Office applications

Ability to perform at a high level of attention to detail

Customer service skills

Willingness to learn new skills and knowledge required to perform for the position

Must have fast-paced environment skills

Duties :

Responsible for directly supporting the supervisor and office staff working in Tender Cares Union and Morris Plains office.

Responsible for completion of and / or assistance with projects involving Tender Cares database management, as well as any other needs the supervisor requires.

Responsible for completing and filing incoming documentation related to Tender Care.

Additionally, the Office Administrator will follow up with Tender Care Supervisors schedule, meetings, and deadlines

Administrative tasks related to Tender Cares residential and in-home programs, e.g. management of residential invoices / expenses, processing of administrative paperwork as required

Essential Job Functions :

Support supervisor with database projects assigned to keep Tender Care in compliance with state guidelines

Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy

Supervise members of the administrative staff, equally dividing responsibilities to improve performance

Create and update databases and records as required for client / staff information, financial information, personnel, and other data

Track and replace office supplies as necessary to avoid interruptions in standard office procedures

Management of office weekly roaster

Manage and keep updated on incoming and outgoing emails, calls, and posts in the office

Prepare agendas, make arrangements, and maintain a calendar for supervisor and office

Receptionist task / picking up calls and ensuring the message is delivered to the correct member of the team

Submit updated reports to the supervisor and prepare proposals and presentations as needed

Assist office staff whenever necessary or have the opportunity to

Troubleshoot issues with printer / scanner Verizon accounts, key membership documents, etc

Updating inventory

Perform related duties assigned by the supervisor

Last updated : 2024-03-08