Human Resources Administrator

TerraGraphics Environmental Engineering, Inc. is seeking a dynamic Human Resource Administrator for our Pasco, WA office.  The position will be directly responsible for the overall administration, coordination and evaluation of the human resource functions of the organization and will act as the first point of contact for HR-related queries from employees and external partners.  Assist in efforts to grow our teams and play a meaningful role in the onboarding process of individuals who align with our company goals and culture.  The successful candidate will be a self-motivated individual, possess strong people skills, and be able to work cross functionally.

The main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases.  Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.  Ultimately, be able to ensure our HR department supports our employees while conforming to labor laws. 

Responsibilities May Include:

·        Organize and maintain personnel records

·        Update internal databases (e.g. record sick or maternity leave)

·        Prepare HR documents, like employment contracts and new hire guides

·        Revise company policies

·        Liaise with external partners, like insurance vendors, and ensure legal compliance

·        Create regular reports and presentations on HR metrics (e.g. turnover rates)

·        Answer employee queries about HR-related issues

·        Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)

·        Participate in HR projects (e.g. help organize a job fair event)

·        Develop and administer various human resources plans and procedures for all company personnel

·        Work cross functionally (IT, Accounting, Facilities, Hiring Managers) to ensure a smooth onboarding, conversion or offboarding process

·        Utilize the HRIS system/process to roll out new hires and/or terminations

·        Prepare and manage the annual Benefits Open Enrollment

·        Audit benefit invoices as they come in and pass over to Accounting

·        Resolve employee relations matters and all HR issues in a timely manner

·        Ensure compliance with appropriate State and Federal employment legislation

·        Ensure consistent application of HR related policies and programs

·        Partners with Payroll teams to assist team members with questions around leave of absence, benefits, and payroll

·        Schedule New Hire Meetings and Exit Meetings with impacted individuals

·        Assists with the Annual Performance Appraisal process

·        Provide administrative support to office personnel, including filing, telephone reception, office supply ordering, etc.

·        Other duties as assigned

Required Qualifications:

·        HR Functional Knowledge – Recognized as a professional with detailed understanding of employee relations, program management, compensation, benefits, and effective interpersonal skills

·        Able to effectively communicate and build relationships at all levels within the assigned location and other offices

·        Demonstrated competency in computer applications including Microsoft office suite

·        Strong organization, attention to detail and ability to prioritize workload

·        Willingness to perform a wide variety of tasks

·        Good judgement and ability to maintain integrity and confidentiality

·        Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role

·        Experience with HR software, like HRIS or HRMS

·        Computer literacy (MS Office applications, in particular)

·        Thorough knowledge of labor laws

·        Excellent organizational skills, with an ability to prioritize important projects

·        Strong phone, email and in-person communication skills

Desired Qualifications:

·        Working knowledge of BambooHR and Ajera software

·        Bachelor’s Degree in Human Resources or a related field

·        Minimum of 3 years Human Resource experience