TEC (356)- Program Spclst II (23-05)

JOB DESCRIPTION:

The Texas Ethics Commission (“Commission”) is hiring a Program Specialist II to perform moderately complex consultative services and technical assistance work to manage and administer candidates and officeholders for the Commission. This position will be in the Commission’s Disclosure Filing Division. This position handles all client management aspects for candidate and officeholder filers and reports as well as serving as back-up to other Disclosure Filings administrative areas. This position involves planning, developing and implementing programs within TEC and outside agencies, and training others. This position works under general supervision, with moderate latitude for the use of initiative and independent judgment.

SPECIFIC JOB FUNCTIONS:

• Responsible for maintaining candidate and officeholder records in the agency database.

• Responsible for logging and data entry of reports and documents into the agency database system.

• Responsible for scanning reports and documents to create the PDF files used in viewing via the

agency database system.

• Prepares reports and researches/analyzes historical data to determine missing or late filings.

• Assesses fines for filers with late or missing reports and sends late letters.

• Prepares, edits, and distributes correspondence, reports, forms, late letters and documents.

• Maintains filing, record-keeping, and records management systems.

• Responds to inquiries and interprets rules, regulations, policies, and procedures.

• Assists in the development of program and technical assistance policies and procedures, keeps

procedures updated.

• Maintains correspondence with the OAG for enforcement of penalties.

• Responsible for knowledge of statutes and rules for Texas political committees.

• May provide assistance answering and routing phone calls, taking messages, and greeting and directing

visitors to the appropriate staff.

• May train others.

• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

Minimum Qualifications:

• Experience in administrative support work.

• 2 years of college or university related coursework.

Preferred Qualifications:

• Experience in a field related to campaign finance management.

• Graduation from a college or university with major coursework in public administration or a related

field is preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of office practices and administrative procedures.

• Skill in the use of standard office equipment and software such as Excel and Word.

• Ability to implement administrative procedures; to interpret rules, regulations, policies, and

procedures; to communicate effectively, and to train others.

• Ability to research and analyze data.

• Excellent writing skills.

• Excellent interpersonal communication skills.

• Ability to multi-task and work under pressure.

• The ability to work under deadlines, as a team member, and in direct contact with others.

• Maintain confidentiality - must be able to responsibly handle sensitive and confidential information

and situations.

• Ability to establish and maintain harmonious working relationships with co-workers, agency staff,

and external contacts.

• Work effectively in a professional team environment.