What are the responsibilities and job description for the Administrative Assistant position at Thaden School?
Role And Responsibilities
- Organizing and maintaining a welcoming front lobby reception area
- Interacting with community by answering phones, greeting visitors, responding to information requests, and creating routine correspondence and mailings
- Maintaining student attendance records
- Assisting with coordinating logistics for field trips
- Providing administrative support for meetings and events
- Assisting with securing substitute coverage for approved teacher absences
- Sorting and distributing incoming mail and managing office supply inventory
- Providing day-to-day administrative assistance for the professional community as needed
- Performing other duties in support of the School mission as determined by the Operations Manager, Division Head, or Head of School
- Unflappable, cheerful demeanor and ability to thrive in a busy school office
- Relevant experience in a non-profit or school environment is preferred
- Strong oral, written, and phone communication skills; Spanish language skills preferred
- Proficiency in Google Suite applications, ability to quickly learn other school-related software
- Ability to communicate effectively and work collaboratively with a diverse group of students, parents, staff, faculty, and other constituents
- Capacity to juggle mundane and complex tasks, to prioritize, and work in a self-directed manner
- Excellent judgment and discretion in handling confidential information
- Ability to positively represent the school in all settings and circumstances
- A founding spirit that embraces new challenges
- Job frequently requires standing, walking, and handling objects with hands
- Job occasionally requires reaching, climbing, stooping, kneeling, pushing, pulling, and lifting up to 25 pounds
- Some work performed outside is exposed to changing weather conditions
- Moderate concentration/intensity, which includes prolonged mental effort with limited opportunity for breaks
- The noise level in the work environment is usually moderate
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