Administrative assistant

Position : Part-Time Administrative Assistant (Hybrid)

Location : Arlington, VA. Work from office three days per week (Mondays, Wednesdays, Thursdays.) Work from home two days per week (Tuesdays and Fridays.)

Hours : 25 hours each week, Monday through Friday, overlapping most hours with 9am to 5pm EST. This role requires minimal physical demands, typical of a position operating within an office environment.

This role requires a reliable internet connection and appropriate workspace for work from home days.

Summary : We are seeking a highly organized, proactive, and independently driven Administrative Assistant to provide comprehensive support to our organization.

This role involves coordinating appointments, handling travel arrangements, office management, and assisting with various administrative tasks to ensure the smooth functioning of the organization.

About The AAKOMA Project

The AAKOMA Project is a 501(c)3 nonprofit organization that works to address the unmet mental health needs of intersectional Youth and Young Adults of Color (including 2SLGBTQIA youth and those with disabilities).

The AAKOMA Project leverages a multifaceted approach to operate at three levels raising consciousness among individuals, empowering people with accessible tools for ongoing mental health management, and changing systems to promote youth wellbeing and provide better care.

Founded and led by Dr. Alfiee Breland-Noble, AAKOMA envisions a world where EVERY child, teen, and young adult (inclusive of all points of diversity) feels the freedom to live unapologetically and authentically within an environment that allows them to rise and thrive.

Founded in 1999 and incorporated in 2019, The AAKOMA Project is a culmination of 25 years of research into the mental health and wellness of Youth and Young Adults of Color.

We are guided by #love #light and culturally relevant #science.

Job Description

Key Responsibilities :

Scheduling & Calendar Management :

• Assist in managing the calendar of the Founder / CEO and Associate Chief of Staff, including scheduling appointments and coordinating meetings.
• Handle incoming requests for appointments, events, and media engagements in partnership with relevant teams.
• Ensure the team is well-prepared for events and meetings by gathering necessary information, compiling travel itineraries, and conducting research as needed.
• Coordinate ancillary activities and logistics for meetings and events, including makeup, hair, and wardrobe arrangements.

Travel Coordination :

Book and manage travel arrangements for the Founder / CEO and Associate Chief of Staff, including flights, accommodation, and ground transportation.

Office Management :

• Prepare and manage expense reports and reimbursements, as well as organizing external invoices.
• Answer the main phone line, take messages, and distribute mail.
• Keep various office supplies stocked.

Administrative Support :

• Support the team with various administrative tasks, including coordinating quality assurance reviews of social media, website, and newsletter content.
• Assist the team with project management software as needed to track and monitor ongoing initiatives.
• Assist with the creation of PowerPoint presentations, conducting research, and providing email support as required.
• Update internal spreadsheets, reports, and databases as needed.
• Create and organize general meeting minutes.
• Handle personal errands on behalf of the Founder / CEO and Associate Chief of Staff as necessary (i.e. pick up dry cleaning or lunch, shipping out documents.)

Qualifications :

• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Workplace Tools : Proficiency, familiarity, or willingness to learn : Adobe Suite (Acrobat Pro, Express, Creative Cloud), Dropbox, Microsoft Office Suite (Excel, Outlook, Power Point, Teams, and Word), Monday.com, Slack, and Zoom
• Ability to handle sensitive information with discretion.
• Must have a car and valid driver’s license.
• Bachelor's degree or equivalent experience preferred. Associate degrees will be considered with significant work experience.

Qualities for Success :

• The ability to work creatively, independently, and efficiently in a fast-paced, evolving environment.
• Professional maturity and a collaborative spirit.
• Flexibility, adaptability, and a willingness to contribute beyond formal role expectations.

Benefits :

• Competitive hourly rate.
• Hybrid work schedule (potential with flexibility for work hours.)
• Paid Federal holidays.
• Mental Health days (after 90 day period.)
• Opportunities for professional development and growth.
• Dynamic and supportive work environment.

Eligibility :

Applicants must be authorized to work in the US and reside in the Washington, DC metropolitan area (DC, Maryland, Virginia)

For more information about who we are, what we do, and what drives us, please visit our website : www.aakomaproject.org, and review our 2022 State of Mental Health for Youth of Color report.

The AAKOMA Project (African-American Knowledge Optimized for Mentally-healthy Adolescents) is all about generating knowledge in collaboration with the Communities of Color that we serve.

We are an equal opportunity employer who thinks, plans, and works to bring diversity, equity, inclusion, and belonging (DEIB) to intersectional Youth and Young Adults of Color (under age 30), inclusive of all points of diversity.

Last updated : 2024-06-06