Controlled Correspondence Specialist
Job Posting for Controlled Correspondence Specialist at The Building People Career Center
The Building People, LLC, is seeking a Controlled Correspondence Specialist to support the Office of Energy Efficiency and Renewable Energy (EERE) at the Department of Energy. The Specialist will support the Controlled Correspondence Team as a division under the Office of Business Services Management. The right candidate for this role will have a strong administrative background, strong organizational skills, the ability to follow a process and track multiple deadlines, and strong written communication skills. Past experience with federal controlled correspondence is a plus but not required.
Primary Duties and Responsibilities include:
- Support the controlled correspondence team processing all new controlled correspondence and congressional reports using pre-established DOE and EERE procedures and system tools.
-This includes support for the Collaborative Action Process reviews for EERE, processing Program Determination assignments, and supporting close out actions.
- Support quality control efforts, as directed by the CCCR Lead, ensuring products meet the ES Style Guide and other communicated standards of quality and communications are clear, concise, and complete.
- Supporting the update and maintenance of CCCR processes, procedures, and guidance documentation, and the communication thereof to CCCR points of contact across the EERE program offices.
- Track, monitor, and facilitate correspondence and reports through the process within the pre-established time frames (dependent on the type of correspondence).
- Enter in all correspondence into e-Workflow for approvals and tracking and support Technology Office POCs in the proper use of templates and routing
- Provide weekly status updates for controlled correspondence and congressional reporting with a mutually agreed upon format and due date.
- Ad hoc reporting and coordination/communication activities in the Controlled Correspondence / Congressional Reporting subject area, per direction of the subject lead.
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