Records Management

Position: Records Management

The Burton Law Firm – Sacramento, CA (In-Office Position)

The Burton Law Firm is a locally and internationally recognized full-service law firm dedicated to providing comprehensive planning, zealous advocacy, and innovative solutions that incorporate every aspect of a client’s legal, business, estate, and tax needs. Our mission is to be a trusted partner in the lives of those we work with, providing a tailored experience at the highest level of service. We have offices in Sacramento, Roseville, and San Francisco focusing on Business Law, Trusts and Estates, Litigation, Tax Law, Employment Law, International Law, Intellectual Property, Real Estate Law, Wine and Beverage Law, Non-Profit Law, and Mergers and Acquisitions.

Job Summary

Responsible for organizing and maintaining the Firm’s client files and records, both paper and electronic. Required to work with accuracy and attention to detail; to analyze, classify, and organize a wide variety of legal records, quickly and effectively; to create and maintain an organized and structured method of naming and storing client files and records; and to assist attorneys, paralegals and staff in retrieving requested files and records.

Specific tasks include (but are not limited to) the following: Scanning, processing and forwarding incoming mail, faxes and other incoming documents; updating and maintaining client files and potential client files; naming and organizing client files and records; retrieving and updating requested files and records; preparing inactive client files for storage; arranging and documenting the transfer of files out of Firm, upon appropriate request; and developing and implementing records management policies, procedures and conventions on an ongoing basis, to meet the needs of attorneys, paralegals and staff, and in accordance with established Firm policies.

Position may also be tasked to assist with the monthly supply order and ensuring supply lists and inventory are current.

Qualifications and Skills – What You’ll Have

· English fluency with the ability to speak clearly and precisely and to communicate effectively, both orally and in writing, in a professional manner.

· High level of discretion and ability to maintain strict confidentiality with regard to clients and legal matters.

· Ability to work with a high level of accuracy and attention to detail, particularly with regard to written documents, and at tasks which may sometimes be repetitive.

· Strong organizational skills, including the ability to handle the day-to-day dealings of a law firm, and to maintain a complex filing system which is both computer- and paper-based.

· Excellent typing and document reviewing skills are required, including the ability to review documents, letters and e-mails for identification and classification in a file organization system, and to find mistakes such as missing or out-of-order pages. Ability to type with speed and competency is a must.

· Applicant must be able to handle a heavily computerized environment and be comfortable working with: word processing programs (Microsoft Word); e-mail programs (Outlook); case and file management software (LEAP); scanning and optical character recognition (OCR) software (Adobe); spreadsheets (Excel); and organizing paper/computerized documents and client files.

· Ability to work independently and to be self-motivated and efficient, identifying filing and records management tasks and issues

· Prioritizing multiple tasks and requests, and solving records management problems in practical and effective ways.

· Ability to lift boxes weighing 20 pounds or more is recommended.

· Willingness to work at the Roseville office on occasion for records assistance.

· Minimum of 1 year experience in records management and files.

Why Choose Us

This position is an exciting opportunity to join an established Firm focused on growth and community. We are committed to a collaborative and integrated team environment with open communication, teamwork, personal and professional development, and camaraderie. Providing opportunities such as national training, in-office learning, career advancement tracks, mentoring programs, competitive benefits, and regular fun-filled team activities are just a few ways we commit to the care and quality of our culture.

Compensation and Benefits

· Full-Time – Hourly

· Compensation: $20.00-$22.00 DOE

· Benefits: Medical, Dental, Vision, Life and Disability Insurance, 401k plan with employer-sponsored matching, Paid Holidays/Vacation/Sick

· Access to the on-premises health club

· Personal and professional growth opportunities to expand your knowledge and grow your career

· Mentorship program

*The Burton Law Firm is an equal opportunity employer.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Sacramento, CA 95814: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Word: 1 year (Preferred)
• English: 1 year (Preferred)
• Records management: 2 years (Required)
• Organizational skills: 1 year (Required)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location