HRIS Specialist

Overview

Job Summary:THIS POSITION IS AN IN OFFICE POSITION –HYBRID OPPORTUNITY MAY BE AVAILABLE IN THE FUTURE

Description of work to be done:

Under general supervision from the HR Manager, responsible for maintaining the agency’s Human Resources Information System (HRIS), providing reports and organizational data and metrics, maintaining HR electronic employee files, providing administrative support to the Human Resources team, and working on special projects as needed.

All successful candidates must be fully vaccinated, subject to certain limited exceptions required by applicable law.

The Elizabeth Hospice is San Diego’s oldest non-profit hospice of 40 years.  We are growing and looking for talented individuals to join our high performing team and support our mission.  We serve all of San Diego county and south Riverside county with multiple hospice office locations.  

Our Mission:  To enhance the quality of life for those nearing the end of life’s journey and for those who grieve.

We place a high importance on our employees and reward staff in several ways such as:

• Competitive hospice industry compensation
• Benefits package with multiple plan offerings and generous employer contribution
• 401(k) Retirement plan with employer match
• Supportive work culture which encourages work life balance
• Substantial Paid Time Off, paid holidays & birthday benefit
• Employee development program managed by in-house education department to support individualized orientation and professional growth needs.
• Tuition Reimbursement program
• Monthly mileage reimbursement
• Employee Referral Program
• Business casual attire for office staff

Responsibilities

Job Summary:THIS POSITION IS AN IN OFFICE POSITION – TELECOMMUTE OPPORTUNITY MAY BE AVAILABLE IN THE FUTURE

Description of work to be done:

Under general supervision from the HR Manager, responsible for maintaining the agency’s Human Resources Information System (HRIS), providing reports and organizational data and metrics, maintaining HR electronic employee files, providing administrative support to the Human Resources team, and working on special projects as needed

• HR Information System

  • Responsible for management of the agency’s HRIS system, including processing all employee and department changes, new hires, terminations, and performance evaluation results.
  • Develops and maintains organizational metric reports in alignment with agency strategic goals and objectives. Examples include, but are not limited to turnover, time to fill, cost-per-hire, and HR Dashboard reporting for HR Committee.
  • Responsible for preparing and providing ongoing enhancements to HR-related reporting, including but not limited to, Applicant Tracking, OSHA, Turnover Data, OIG, EEO-1, Position Requisitions, ACA eligibility, and Affirmative Action Plan data collection.
  • Responsible for evaluating HR system to identify points of improvement, provide recommendations and implement changes. HR point of contact for troubleshooting issues with HRIS system, including analyzing HRIS system, monitoring performance, and resolving issues.
  • Implement process improvements designed to improve efficiency and the user experience with active systems.
  • Oversees the audit of HRIS records and HR-related reports.
  • Responsible for creating, distributing, and filing employee Performance Evaluation forms.

   

  HR Record Keeping & Compliance

  • Provides data for all annual compliance reporting, such as AAP, EEO-1, Vets 4212 and DFEH Pay Data Reporting.
  • Responsible for maintaining all personnel records in hard copy and electronic filing systems in accordance with all legal requirements.
  • Responsible for employee I-9 auditing, filing, and annual destruction of records based on legal requirements.
  • Responsible for processing merit changes in HRIS system and filing documentation to HR files.
  • Responsible for compiling, preparing and customizing results for measurement and reporting of the organizational Performance Review and Merit program.
  • Oversees the maintenance and destruction of records schedule and ensures it kept up to date and followed.
  • Serves as a back with tracking of clinical licenses, auto insurance, and TB testing for all relevant employees, and with support from HR Business Partners, follows up with employees and managers to maintain compliance as needed.
  • Provides the annual OSHA reporting, including completing and/or auditing data entry and posting annual reports in all locations.

   

  General/Administrative

  • Leaves of absence: completes California Paid Family Leave and State Disability Insurance claim forms and maintains PTO Integration Calculation and Benefit Tracking and PTO calculation spreadsheets. 
  • Benefits: helps with reconciliation and cost center allocation for monthly billing invoices, including Cobra and all health coverages; assists with tracking and collecting employee benefit premiums and coordinating any credits with Payroll. 
  • Assists with ensuring qualifying events flow over to Cobra notification system in a timely manner.
  • Prepares required documentation and coordination for agency subpoena requests.
  • Reviews vesting and balance info for 401(k) distribution requests.
  • Runs reports for internal departments as needed.
  • Administers the agency’s Service Award program.
  • Provides assistance to HR Business Partners in various HR areas as needed.
  • Assists the agency with roll out of various agency employee surveys.
  • Responsible for ordering and posting up to date California labor law posters at each office location.
  • Ensures HR department has current version of employment documents such as unemployment insurance booklets, PDL pamphlets, WC brochures, and benefit supplies and brochures.
  • HR Intranet site: assists the team with updating the intranet with current forms, policies, and announcements as needed.
  • Works with the HR team to ensure internal HR procedures are updated and creates new procedures as needed. Assists with performing tests and quality checks procedures for others as needed.
  • Manages electronic reporting for unemployment claims.

   

  Projects

  • Open Enrollment: provides administrative support during annual Open Enrollment event including updating benefits portal as necessary.
  • Assists Human Resources team with various projects as needed.
  • Performs other duties as required and assigned.

   

Qualifications

Qualifications:

Education and Experience:

 "The Elizabeth Hospice is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.”