Executive Assistant

This Executive Assistant position is located in our Iselin, NJ office.  The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting multiple executives in a complex financial services organization. This position will support multiple heads of businesses within our Global Specialty underwriting organization.   Responsibilities The Executive Assistant will interact with individuals (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks.   Additional responsibilities include: - Communicate effectively with members and the support staff of the businesses that they support, work with confidential/sensitive information and use diplomacy in written/verbal communication with high-level executives and internal/external clients, routinely. - Assisting in preparation for meetings, including meetings with high-level executives and internal/external clients. - Managing calendars by scheduling requests for meetings; will use appropriate prioritization and decision-making skills to resolve potential schedule conflicts. - Maintain a sophisticated approach to information security, data privacy and confidentiality with the utmost judgment and tact, recognizing any time constraints and political implications. - Execute on communication plans, including timing of blogs, newsfeeds, emails etc. - Help plan, develop and finalize exec level town hall slides and oversee execution of town halls, including planning, set up and coordination with audio visual. - Create and maintain computer records of relevant information. - Type, format, edit and finalize documents, including correspondence and memoranda, in accordance with varying deadlines. - Produce adhoc reports, manage special projects and work with various groups to acquire necessary data, provide analysis and recommendations and work on additional tasks as assigned. - Coordinating conferences, meetings, appointments and travel arrangements. - Processing department expenses and assisting with client billing system. - Assisting in training other administrative assistants.