Accounting Assistant

The Holy Donut is a growing Maine-based company that is now seeking an Accounting Assistant. The successful applicant will have some basic accounting/finance experience, but is looking to grow within their role and develop this brand new position within the company. The ideal candidate will partner with the Finance Manager and Staff Accountant to assist with daily accounting activities.

The Holy Donut is a very unique workplace, and we are seeking an equally unique individual to join our team. A bit about the culture at The Holy Donut: we take a great deal of pride in how we treat each other, and in our handmade products we create every day. We take the time to make our dough from scratch, then hand-roll, cut, cook, and glaze our donuts in each of our shops every morning. The thoughtfulness in our products and our team is what makes us such a special company. Our mission is to impress and excite our guests in a way that cultivates loyalty and inspires them to share their experiences. Currently, there are three Holy Donut locations: one in Scarborough and two in Portland (approximately 80 employees in the company), and a new Arundel location will be opening soon which will add another 15 members to our team.

Essential Functions:

• Assist the Finance team with daily accounting activities including data entry, accounts payable, accounts receivable, account reconciliations, and management of invoices.

• Process expense reports on a regular basis.

• Ensure expenses are charged to the proper general ledger accounts.

• Assist in the distribution of year end reporting such as W2’s and ACA required forms.

• Ensure timely pickup of mail and invoices from shops and distribution to appropriate individuals.

• Develop and maintain a thorough understanding of The Holy Donut store operations and how decisions in finance impact store operations.

• Assist with administrative tasks such as license renewals.

• Ensure compliance with all internal policies and processes.

• Prepare weekly check runs and process payments via check, ACH, and credit card.

• Make cash receipts deposits as needed.

• Investigate and resolve any issues identified through research of accounting documents and follow up with others as needed.

• Maintain the accounting/finance filing system and assist with accounting projects.

• Perform other related duties as requested by the Finance Manager and Staff Accountant.

Knowledge & Skill Requirements:

• Strong accounting skills and the ability to analyze accounting transactions

• Proficient in Microsoft Office or related software (especially Excel)

• Aptitude with learning new systems and developing a thorough understanding, in particular, of MassPay, Toast, Restaurant 365 and familiarity with expense management software

• Excellent organizational/audit skills and attention to detail.

• Ability to navigate corporate budgets and financial statements.

• Excellent written and verbal communication skills.

• Ability to work independently and in groups across an organization.

• Understanding of inventory and costs of goods preferred.

• Self-directed work style and ability to prioritize projects.

• Strong problem solving and analytical skills to resolve accounting issues/reconciliation discrepancies in a timely manner.

• Willingness to dig into details and recommend and implement solutions

• Understanding of internal controls

Required Education and Experience

Proven experience in Finance or Accounting (2 years' experience) is required. Associates or Bachelors degree in Accounting, Economics, or Finance, with a minimum of 2 years of experience in a privately held company or other equally relevant experience. Payroll experience preferred.

Work environment:

This is a work from home opportunity, but with in-person availability for training and meetings. We love our team, and face-time time is important. Access to transportation is required, as regular travel to each store location (free donuts & coffee!), banks, and the post office will be necessary.

Please include salary expectations with your resume.

Our robust benefits package includes:

• Health and dental insurance - two affordable plan options

• Health Savings Account with $500 annual employer contribution

• 401(k) program with employer match

• Paid time off

• 16 hours of paid volunteer time

• Free professional financial consulting

• Free Employee Assistance Program (counseling services, retail discounts, work/life balance support, wellness programs, etc.)

• Free donuts and coffee

• Casual donut culture

The Holy Donut is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, gender expression, or any other legally protected status. Consistent with the provisions of the Americans with Disabilities Act (ADA) and the Maine Human Rights Act, applicants may request accommodations needed to participate in the application process.

Job Types: Full-time, Part-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Work from home

Physical Setting:

• Office

Schedule:

• Monday to Friday

Work Location: Multiple Locations