Administrative Assistant, Director/Sr Director - Strategic Business Development

The Home Depot ("THD") is redefining the future of retail. As the 4th largest retailer and 7th largest ecommerce retailer in the US, we have been named one of the world's most innovative companies and are on a mission to meld our 2,200 stores, 400k associates, dozens of unique services, and award-winning website to enable "doers" of all types, whatever the job is at hand. The Strategic Business Development ("SBD") team helps lead the charge, working with business partners to both develop and execute THD's corporate strategy.

The Administrative Assistant (Director Level) will provide administrative support to the Director and the Director's team. They will perform a broad range of administrative duties to support the daily business operation including planning and scheduling meetings, managing customer inquiries, reviewing documents, and planning events. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business, associate, and candidate information. This role requires excellent communication with all levels of staff whether in person, via email, or over telephone.

MAJOR TASKS AND RESPONSIBILITIES

Coordinate Meeting & Events:

• Manage and maintain leaders' schedules. 
• Make travel arrangements for leaders you support. 
• Prepare agendas and make arrangements (coordinating catering for luncheons, for committee, board, and other meetings, etc.). 
• Direct and maintain office activities and operations (records retention, ordering supplies, personnel issues, parking spots, security, etc.). 
• Attend meetings to note action items and manages follow-up with appropriate parties.

Develop and Coordinate Communications:

• Open, sort, distribute, and respond to incoming communications (faxes, email, phone calls, etc.).
• Use software (PowerPoint, Word, Excel, etc.) to create, edit, and share documents (invoices, reports, presentations, emails, financial statements, etc.)
• Collect and compile information and prepare materials for consideration and presentation by leaders.
• Review incoming memos, submissions, and reports to determine their use and plan their distribution.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.

Support Team / Department:

• Direct and coordinate with leaders and associates inside and outside department (answer questions, schedule rooms/meetings, make introductions, escalate questions/problems, etc.).
• Support other associates, leaders, and admins with regular and one-off tasks.
• Implement and uphold corporate/departmental policies, procedures, and service standards in conjunction with associates and leaders.
• Manage projects or contribute to committee or team work.

• 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.
• 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
• 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.

• This position typically reports to Director/Sr. Director
• This position has 0 Direct Reports

• No travel required.

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• No travel required

• Must be eighteen years of age or older.
• Must be legally permitted to work in the United States

• PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.
• Strong written/verbal communication skills, strong organizational skills and attention to detail, & strong interpersonal skills.
• Skills in operating office equipment (e.g., fax, copier, phone, etc.)

• The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

• No additional education

• 2

• No additional years of experience

• None

• None

• None

• Action Oriented
• Decision Quality
• Collaborates
• Instills Trust
• Situational Adaptability
• Communicates Effectively
• Customer Focus
• Resourcefulness