What are the responsibilities and job description for the Assistant Property Manager/Lease Administrator position at The Joint Chiropractic?
Assistant Property Manager/Lease Administrator
At The Joint, our mission is to improve the quality of life through routine and affordable Chiropractic care. Our corporate office is seeking an individual to join our dynamic team as a property manager/lease administrator to manage the corporate portfolio of real estate leases for our corporately owned clinics throughout the United States.
The Assistant Property Manager is responsible for managing the corporate lease portfolio for The Joint, maintaining the day-to-day operations of the portfolio of commercial leases. This individual will have prior experience in “hands-on” real estate property management with a retail emphasis, and will also possess analytical abilities, exceptional lease interpretation skills, excellent communication skills, and must be detail-oriented.
The position is responsible for maintaining the day-to-day operations and management of retail leases within The Joint Corp real estate portfolio.
KEY RESPONSIBILITIES:
- Maintain relationships with landlord property management, clinic staff and works cross-functionally with other internal departments within The Joint organization.
- Performs lease administration activities, including abstracting leases and maintaining the lease software database.
- Verify all landlord-required forms and documents are completed, approved, and entered into the property management software database.
- Creates and maintains all property files in an orderly and logical manner, including leases, correspondence, licenses, contacts, and communications.
- Assist in establishing or disconnecting utilities for portfolio additions or relocations.
- Maintains required business licensing per city jurisdiction.
- Create the correspondence to Landlords for maintenance and other issues as required.
- Responsible for requesting, collecting, and tracking of COI’s; reviewing COI’s for proper coverages/additional insureds.
- Responsible for the monthly, quarterly, and annual gross sales reporting as required.
- Responsible for receiving maintenance requests and inquiries from clinic portfolio, troubleshooting solutions with an appropriate vendor, project manage resolution through to completion with minimal oversight.
- Assist Asset Manager with LOI’s, Leases, lease renewals, and assignments.
- Assist real estate department with Landlord correspondence and team projects as required.
- Coordinate and work cross-functionally with various departments within The Joint throughout the development and or acquisition phase for new clinics.
ESSENTIAL KNOWLEDGE AND SKILLS
- Bachelor’s degree, or an equivalent combination of education and experience in commercial property management or lease administration.
- Possesses the ability to interpret legal documents, identify key liabilities and responsibilities within such documents.
- Excellent customer service, written and verbal communication skills
- Excellent project management and organizational skills
- Excellent problem-solving skills
- Assertive, detail-oriented, flexible, and dependable
- Ability to work in a team environment
- Ability to effectively execute assignments and meet deadlines
- General understanding of accounting principles and lease interpretation
- Ability to effectively present accurate and real-time information
- Proficient in Microsoft Excel, Word, and Adobe
KEY COMPETENCIES
Customer Service Focus
Organization skills
Time Management skills
Communication Proficiency (oral and written)
Initiative
Multi-Tasking
Sense of Urgency
