Event Manager

Overview

The Event Manager shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose:  To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.  

The Event Manager supports the director of special events and projects with coordinating events from conception through to completion. This position is responsible for a variety of tasks that will include creative, technical, and logistical elements for events in The Navigators. 

Responsibilities

Event Coordination: 70%

• Ensure that all aspects of events follow their goals, objectives, and desired outcomes
• Work with individuals to develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff, volunteers, contractors and other constituents
• Provide a high level of customer service including responding in a friendly, timely manner, using professional communication and problem resolution skills
• Act as venue liaison: Coordinate logistical details of events including but not limited to catering, management of room block, tax exemption, meeting space, audio/visual production
• Manage event details in project management software including but not limited to online registration, communication and marketing, audio/visual production, event surveys and transportation
• Provide leadership, professional expertise, ideas and constructive feedback to Navigator staff who coordinate Mission or Network national events
• Consult and collaborate with National Leadership Team executive assistants, designated conference directors, and other staff with coordinating smaller events
• Consult Field and HQ staff on venue selections and contracting
• Oversee database and registration process, including on‐site registrations, to assure accurate registration data, name badges, fee collection, counts for specific events, special dietary needs, etc.
• Create and update event master schedule that include detailed scheduling, meal counts, meeting location for each session, speakers, meal choice, and any other pertinent information to the event
• As needed,
• Work with the event program teams to help develop an event program including speakers, topics, and timing
• Communicate with speakers regarding their needs related to their involvement with the event (e.g., audio/visual, travel, reimbursement, handouts, bios, etc.)
• Create and update “run of show” documents for each event detailing the minute-by-minute schedule of logistics, transitions, and speaker needs pertaining to the event program
• Consult and coordinate virtual and/or hybrid events
• Attend events held throughout the country and provide on‐site support
• Treat people with respect, courtesy, and humility. 
• Dress code shall be business casual at a minimum, unless event dictates otherwise, and approved by supervisor

Assist Director of Special Events and Projects: 25%

• Research, evaluate, and recommend cities and venues for events
• Create and submit Request for Proposals (RFPs) to gather venue bids for events
• Ensure contract modifications are made and contract is ready to be signed based on the appropriate signing matrix guideline
• Participate in site visits as needed
• Asist in negotiating contracts, and arrange services with venues, vendors, production, transportation, design, printing, and the like

Personal & Professional Development: 4%

• Pursue intimacy with Jesus in all things for the glory of God
• Participate in the annual Plan and Progress review process with direct supervisor including creating annual goals and developmental objectives
• Attend professional development trainings as requested by supervisor

Other: 1%

• Other job-related projects as assigned by the director of special events and projects

Qualifications

• Belief in and adherence to the Statement of Faith and Mission of The Navigators.

• Minimum of three year’s work experience directly working in conference planning or special events
• Strong project management skills and ability to balance multiple priorities
• Strong work ethic, positive attitude, and integrity required
• Proficiency in attention to detail with ability to organize, prioritize and effectively contribute within a team setting
• Microsoft Word, Excel, PowerPoint, Outlook, and Google Docs and Google Sheets experience required
• Demonstrated excellence with verbal and written communication skills
• Ability to travel
• Availability to work evenings and weekends when needed
• Experience with online registration and project management systems is helpful

Compensation Range: $55,900 to $65,500/year

Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.

The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.

Salary : $55,900 - $65,500