Safety Clerk

Title: Safety Clerk

Department: 9002-Admin: Safety and Work Comp

Reports to: Director, Safety

Status: Non-Exempt

Location: Arlington Administration Building

Schedule: Monday – Friday, 8:00am – 4:30pm

SUMMARY
The Safety Department Clerk is responsible for copying, scanning and uploading paper files to digital files and data, being backup for NEO facilitation, performing NEO training as-needed, responding to safety emails for designated items, following safety protocol, scheduling trainings, performing the sanctions report, responding to designated safety calls and pulling needed information out of the systems for cases. This person will also help with obtaining onboarding information (vaccine, TB and other information). They organize records and archive paperwork so it can be found when needed most by other departments or personnel who might require its services. They also make copies of documents and distribute them accordingly. The position reports to the Director, Safety and provides support to other functions at times, including the CHRO, HR Partners, and HR Assistant.

ESSENTIAL DUTIES AND RESPONSIBILITIES

a. Proven experience as file clerk

• Knowledge of filing systems
• Very good knowledge of MS Office and office equipment such as photocopier, scanner etc.
• Good command of English both oral and written
• Dependable with a respect to confidentiality and policies
• Excellent organizational skills
• Great attention to detail
• Data entry

Clerical:

a. Scan documents into appropriate employee files, using DynaFile.

• Make photocopies, fax documents, and perform other clerical functions.
• Order Department office supplies.

d. Respond to general HR requests and questions as appropriate.

e. Serve in pool of back-up for receptionist, as needed.

Learning and Development:

• Back up NEO facilitation (presence Mon and Tues on site is required).
• Train on the NEO Safety presentation as needed.

h. Coordinate other trainings, including scheduling, room set up and tear down, and ensuring trainee attendance and facilitator presence. Schedule and coordinate CPR classes, TB Tests, and other compliance catch-up classes

QUALIFICATIONS

• High School diploma or GED or an equivalent combination of education and experience required.
• Minimum one year work experience in office environment.
• Knowledge of or ability to learn to work with our databases and systems, including Sharepoint, Dayforce, DynaFile, Relias, and DocuSign preferred
• Excellent attention to detail.
• Able to maintain confidentiality and exercise good judgment in sensitive situations.
• Able to be precise, thorough, and detail-oriented.
• Able to manage multiple tasks and responsibilities and meet deadlines.
• Strong organizational and written and verbal communication skills.
• Exceptional customer service orientation.
• Basic skill in math.
• Must be able to work in-office in the Arlington HQ at least 2 days a week (Mon and Tues).
• Able to demonstrate proficiency in MS Office, including Excel, Outlook and Word.
• Minimum 30 WPM typing speed preferred.
• Able to obtain and maintain CPR/First Aid certification.
• Bilingual Spanish is a plus.

WORK ENVIRONMENT

• Primarily indoor office environment.
• On occasion drive or transit to different local sites.
• Regularly required to sit, stand, bend and occasionally lift or carry up to 15 pounds.
• May necessitate working in busy and loud environments.
• May be exposed to elements like cold, heat, dust, noise, and odor.
• May need to bend, stoop, twist, and sit throughout the day.

RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES

• Maintain a safe work environment and confidentiality at all times
• Be proactive, creative, and flexible in determining, evaluating, researching, and resolving issues
• Organize and prioritize multiple activities to meet all external and internal deadlines
• Maintain professional demeanor that reflects positively on the agency
• Demonstrate respect and courtesy toward others
• Able to thrive in a work environment emphasizing teamwork and collaboration
• Respond in a timely manner in all aspects of communication
• Work with minimum supervision

9. Perform other duties as assigned

The People Concern is an equal opportunity employer dedicated to non-discrimination in employment. We select the most qualified individual for the job based on job-related qualifications regardless of race, color, age, sex, religion, national origin, disability, ancestry, marital status, credit history, sexual orientation, arrest and court record, genetic information, veteran status or any other status protected by federal, state or other applicable laws.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends
• Overtime

Ability to commute/relocate:

• Los Angeles, CA 90018: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have knowledge of or ability to learn to work with our databases and systems, including Sharepoint, Dayforce, DynaFile, Relias, and DocuSign?

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Preferred)
• Office: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location