Executive Assistant

Job Summary

We are looking for an Executive Assistant to be a supportive force to our CEO and executive team. The Executive Assistant will provide high-level administrative support to the CEO and other Executive team members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Executive team and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Hours: Day shift, 40-hour work weeks. During training, 8am - 5pm. Flexible schedule options available between 7am - 7pm after six months of employment.

Setting: Professional office environment with hybrid remote opportunity available after six months of employment based on performance.

Compensation: This is an exempt position at a very competitive salary. Our comprehensive benefit package includes health and dental benefits, short-term disability plans, 401k with company matching, paid time off policy and more. We also offer an onsite gym, cafe, and coffee shop.

Training: The Rawlings Company takes great pride in providing exemplary training and development program, including policies and procedures, state-of-the-art proprietary systems, and many other tools to place new employees on the path to success.

Responsibilities

• Support the CEO and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes that support the CEO and executive team and coordinate internal and external resources to expedite workflows.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks.
• Work directly with the CEO to support all aspects of his daily work routine.
• Assist the CEO and executive team in the development of presentations and white papers for internal and external audiences.
• Determine priority of matters of attention for the CEO and executive team; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO and executives advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties as assigned.

The Ideal Candidate

• A detail-oriented self-starter with prior experience in the healthcare insurance industry or with a technology team.
• Somone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives.
• A team player capable of cultivating productive working relationships across the organization.
• Resourceful, can-do attitude.
• Thrives in a fast-paced environment.

Skills and Qualifications

• Bachelor’s degree preferred or equivalent combination of experience in a related field, which would provide the necessary knowledge, skills, and abilities to successfully perform the work.
• Three to five years’ prior experience in an administrative role reporting directly to a senior executive or upper management.
• Familiarity with Healthcare Insurance industry is preferred but not required.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Strong presentation development skills and expertise in presentation applications. 
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills.
• Excellent written and verbal communication skills.
• Ability to pay attention to detail.
• Interpersonal skills.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

Physical Requirements

• Frequently remains in sitting position for long periods of time to perform duties.
• Frequently concentrates for long periods of time, paying close attention to detail.
• Frequently uses and views the computer using fingers, hands, and vision.
• Frequently works in a well-lit, tempered environment.
• Occasionally moves through office to communicate with other employees.    

Our Company Culture

The Rawlings Group is looking for hard-working, talented people who share our commitment to excellence to join our company. The Rawlings Company has successfully provided cost containment services to the largest health insurers in the country for more than 40 years and continues to grow as an industry leader.

Our Culture is focused on:

• The guiding principle of doing the right thing
• Caring for our employees and taking pride in the work they do
• Providing recognition and financially rewarding employees for their success

Our Values are:

• Integrity and Trust
• Customer Service Excellence
• Innovation
• Diversity and Inclusion
• Honoring our Veterans and Their Service 

*Equal Employment Opportunity.  It is our policy to recruit, hire, train, and promote people without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, or veteran status, except where age, sex, or physical status is a bona fide occupational qualification.
*The Rawlings Group is an employment at will employer.

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