Acquisitions Coordinator

The Rector & Visitors of the University of...
Charlottesville, VA Full Time
POSTED ON 5/5/2022 CLOSED ON 10/28/2022

Job Posting for Acquisitions Coordinator at The Rector & Visitors of the University of...

The University of Virginia Press (UVAP) seeks an assistant to support editors in the acquisition of new books in the fields of history, politics, literature, culture, religion, architecture, design, and regional interest. This Acquisitions Coordinator (AC) helps manage and facilitate the publishing process, particularly at the key stages of final manuscript preparation and transmittal into copyediting, design, and production.

Reporting to the Editor in Chief, the AC supports the acquiring editors' administrative responsibilities maintaining all routine procedures and processes regarding authors, readers, databases, and communications between the acquisitions department and other departments at the Press.

Desirable characteristics include familiarity with academic and/or publishing environments, strong organizational skills, strong oral and written communication skills, and excellent attention to accuracy and detail.

Responsibilities will include:

  • Participating in the acquisition of new publications by acting as a liaison among acquiring editors, authors, and reviewers, as well as other press departments.

  • Maintaining the database records of proposals and manuscripts under review.

  • Coaching authors on manuscript preparation including formatting, permissions, illustrations, book abstracts and keywords, etc.

  • Requesting cost estimates from the Production Manager for each manuscript and obtaining cover design and marketing questionnaires from authors in anticipation of book production and promotion.

  • Collaborating with Editorial Design and Production (EDP) Manager and staff on transmitting all approved manuscripts for copyediting, design, and production.

  • Ordering contractual gratis copies for authors and readers.

  • Managing logistics, including preparing agendas and minutes, for monthly in-house publication committee meetings, quarterly Faculty Editorial Board meetings, and seasonal list-planning meetings.

  • Other duties as assigned.

Qualifications:

  • Bachelor’s degree in the Humanities, English, or Communications is required.

  • At least one year of work experience, ideally in publishing, is required.

  • Excellent verbal and written communications, with strong teamwork and interpersonal skills are required.

  • Should have Microsoft Word and Microsoft Outlook experience.

  • Experience with FileMaker Pro (Allbooks) is a plus.

ABOUT THE PRESS: The University of Virginia Press was founded in 1963 to advance the intellectual interests not only of the University of Virginia , but of institutions of higher learning throughout the state. A member of the Association of University Presses , UVAP currently publishes seventy to eighty new titles annually and operates a successful digital imprint, Rotunda . UVAP is located on the grounds of UVA (a World Heritage Site) in beautiful Charlottesville, Virginia, a historic and diverse intellectual and entrepreneurial community near the Blue Ridge Mountains with exceptional music, arts, food, sports, and other cultural resources.

For additional information about the position, please contact Eric Brandt, Editor in Chief at eab7fb@virginia.edu .

This position is located in Charlottesville, VA.

The anticipated start date is Summer 2022. Anticipated Hiring Range: $35,000 - $45,000 commensurate with education and experience . This is a Non-Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits .

This position will remain open until filled. Review of Applicants will begin Insert Date. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday , and search for R0035575. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:

  • CV

  • Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.

For questions about the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/ .


COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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