Do you have experience supporting a CEO? Do you have Executive Assistant support experience? We are assisting our St Paul client with their Interim/Contract (May 2nd - End of July) Executive Assistant opportunity.
RESPONSIBILITIES:
PRODUCTIVITY AND TIME MANAGEMENT (50% of time)
- Support productivity of the President/CEO, General Counsel and CISO by planning and anticipating needs and implementing project management approaches
- Schedule and exercise independent judgment in coordinating meetings for President/CEO in a manner that makes the most strategic, productive, and efficient use of their time
- Anticipate and assist the President/CEO, CISO and General Counsel in tasks that will allow them to direct their energy and time to achieving strategic organizational goals
- Manage internal and external meetings, travel arrangements, and booking of conferences for President/CEO, General Counsel and CISO
MEETING SUPPORT (20% OF TIME)
- Provide support for effective meetings by scheduling, coordinating logistics, facilitating conferencing technology, preparing minutes, and documenting and implementing follow up
- Collaborate with relevant internal departments, attendees and vendors
BOARD RELATIONS (10% OF TIME)
- Support Board of Trustees and Board Committee work. Participate actively with Board Chair and Board Liaison in planning events and communication
- Manage Board Effect (board portal) to ensure accurate, accessible information for Board, Committee members and executive staff
- Set Board of Trustees and committee meeting calendar, send meeting notices, prepare materials, track attendance, and facilitate logistics including venue, refreshments, supplies, and technology needs
FINANCIAL SUPPORT (10% OF TIME)
- Prepare accurate expense processing and management for President/CEO, CISO and General Counsel
OTHER RESPONSIBILITIES (10% OF TIME)
- Complete other projects as assigned
- Participate and support organization-wide activities, events and priorities
- Monitor and approve time-cards and other requests from direct reports of President/CEO, CISO and General Counsel
REQUIREMENTS:
REQUIRED EXPERIENCE
- 5 years of experience supporting organizational executives
- High School diploma
PREFERRED EXPERIENCE
- 10 years of experience supporting organizational executives
- Experience supporting Board of Directors/Board of Trustees
- Bachelor's Degree
KNOWLEDGE, SKILLS AND ABILITIES
- Exceptional organizational, problem-solving and decision-making skills
- Exceptional written, verbal and interpersonal communications skills that instill confidence and trust
- Demonstrates a high degree of initiative to anticipate needs within a fast-paced office environment
- Flexibility to adapt to rapidly changing circumstances
- Proficient in Microsoft Office Suite, Teams, OneDrive and Zoom, and an aptitude to learn new technologies
- Ability to handle multiple projects simultaneously with precision and detail
- Ability to take ownership of issues/projects and develop action plans
- Ability to comfortably work with financial reports and perform routine analysis
- Ability to develop positive, trusting relationships with all levels of staff, partners and board members
- Experience handling confidential information with sensitivity and discretion
- Commitment to advancing Inclusion, Diversity, Equity and Accessibility (IDEA) priorities within the organization
- Ability to travel periodically to locations in the greater metro area.
- Ability to work periodically outside of normal business hours in order to accommodate early morning and evening events
HOURS, PAY and BENEFITS:
- Contract (May 2nd - End of July)
- On-Site
- St Paul, MN
- Full-time
- 1st Shift
- Monday - Friday
- 8:30 A.M. - 5:00 P.M.
- Pay: $30 - $35/hr.
- Over-time - Not anticipated but possibility depending upon workload
- THE RIGHT STAFF offers healthcare, vacation, and referral bonuses
Applicants selected for this position with our client will be required to complete a background check Successful completion of this assessment is required for further consideration.
TO APPLY:
Qualified candidates may apply by sending your Microsoft Word 2003 or higher resume to mpg8@therightstaff.com
We thank all interested candidates. However, only those selected for interviews will be contacted.
To view additional positions and apply directly, go to our website: www.therightstaff.com/searchjobsnow
THE RIGHT STAFF wants to help you succeed! Our team of seasoned professionals works to match you to the best job, best fit, and best location. Contract assignments to full-time permanent positions, we are here to assist YOU! Let us help YOU create YOUR Success!