Regional HR Coordinator

The Salvation Army Eastern Territory
Union, NJ Full Time
POSTED ON 9/14/2022 CLOSED ON 12/12/2022

Job Posting for Regional HR Coordinator at The Salvation Army Eastern Territory

Overview

The Regional HR Coordinator (RHRC), with support from the HR Manager, is primarily responsible for providing direct HR support to the following Corps/locations: Dover, Elizabeth, Englewood, Hackensack, Jersey City, Kearny, Montclair, Morristown, Newark Area Services, Newark Ironbound Boys & Girls Club, Newark Westside, Orange, Passaic, Paterson, Plainfield, and Union City.

Responsibilities

HR Information Systems (HRIS)

  • Serve as the primary point of contact for UKG Pro and UKG Ready for assigned locations.
  • Enter and maintain employee data in UKG Pro/Ready, ensuring data accuracy & integrity, including new hire enrollments, job, classification, & salary changes, PTO/benefits changes, personal information updates, document uploads, and terminations for assigned locations.
  • Assist employees with account lockouts and password resets for assigned locations. Refer complex technical issues to IT.
  • Run standard reports on UKG as needed, and custom reports on Microsoft BI as requested.
  • Assist employees with general UKG questions and concerns, escalating questions to HR Director and/or HRIS Director as needed.
  • Collaborate with the HR Manager & THQ HRIS team on inter-company transfers and mass employee changes.

Recruiting Coordination

  • Guide and assist Corps Officers and Managers/Department Heads through the recruiting and hiring process for assigned locations.
  • Prepare job requisition and new hire paperwork for CFC/DOA approval, working with hiring managers to ensure completion and accuracy before submission.
  • Create and edit job postings for approved positions, posting internally and externally through Lotus Notes and iCIMS.
  • Assist hiring managers with interviews and reference checks, as needed.
  • Conduct background checks on all employment candidates for assigned locations.
  • Run the Territorial Registry Check on all candidates for assigned locations before final CFC/DOA approval.
  • Manage the Red Kettle Campaign hiring process for assigned locations:
  • Process incoming applications,
  • Complete all contingency checks (background & territorial checks),
  • Enter hired candidates in UKG Pro, and
  • Terminate seasonal candidates at the end of the season.
  • Manage employee new hire onboarding for assigned locations:
  • Ensure receipt of all new hire paperwork (including I-9),
  • Conduct new hire orientation with all new employees and transfers for assigned locations,
  • Complete New Hire Onboarding Checklist in a timely manner to ensure a smooth onboarding experience.
  • Coordinate with IT and managers on all new hires, transfers, and reclassifications to set up accounts for assigned locations.

Performance & Development

  • Support divisional Annual Development Review and merit increase process by tracking completion, following up with employees and managers as needed, and initiating salary changes in UKG Pro for assigned locations.
  • Address minor employee relations concerns for assigned locations, escalating larger issues to the HR Manager as appropriate.
  • Assist employees and Officers with general & specific HR questions with excellent customer service.
  • Assist with additional projects, employee events, and additional duties as assigned by the HR Manager.

Qualifications

  • Degree in a relevant field preferred (Associate/Bachelors).
  • 1-2 years of proven experience in HR and/or recruiting.
  • Experience working with HRIS applications, especially UKG Pro, preferred.
  • Excellent verbal and written communication skills, with strong attention to correct spelling and grammar.
  • Knowledge of relevant federal and state employment laws and regulations.
  • Advanced technological proficiency, including experience with Office 365 products (Teams, Outlook, Word, Excel, PowerPoint, etc.) and Adobe Acrobat Pro.
  • Excellent organizational skills, with the ability to manage multiple priorities at once.
  • Strong attention to detail with a particular focus on data quality & integrity.
  • Effective planning and priority-setting, with the ability to manage several projects with competing deadlines.
  • Reliable and trustworthy, with the discernment to handle sensitive and confidential matters appropriately.
  • Cultural awareness and sensitivity, with a passion for promoting inclusiveness and belonging in the organization.
  • Must understand and support the mission of The Salvation Army.
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