What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT, FACILITIES DEPARTMENT position at The Shubert Organization?
Perform administrative and clerical duties such as:
Answer phones and facilitate other office communications
Opening, stamping, and distributing mail
Dispatch routine work requests
Administer work order systems
Receive vendor invoices, process for required approvals, and transmit to Accounts Payable
Digitize and maintain records related to work orders and contractor invoices, and other filing and records management tasks
Provide administrative support to the Department's management staff
Perform other miscellaneous tasks as required
Answer phones and facilitate other office communications Opening, stamping, and distributing mail Dispatch routine work requests Administer work order systems Receive vendor invoices, process for required approvals, and transmit to Accounts Payable Digitize and maintain records related to work orders and contractor invoices, and other filing and records management tasks Provide administrative support to the Department's management staff Perform other miscellaneous tasks as required
2 years general office work experience Strong attention to detail Good communication (verbal and written) and customer service skills Ability to effectively multi-task Must have strong PC skills (Word, Excel, Outlook, Internet)
Answer phones and facilitate other office communications Opening, stamping, and distributing mail Dispatch routine work requests Administer work order systems Receive vendor invoices, process for required approvals, and transmit to Accounts Payable Digitize and maintain records related to work orders and contractor invoices, and other filing and records management tasks Provide administrative support to the Department's management staff Perform other miscellaneous tasks as required
2 years general office work experience Strong attention to detail Good communication (verbal and written) and customer service skills Ability to effectively multi-task Must have strong PC skills (Word, Excel, Outlook, Internet)
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