Chapter Coordinator

Job Title: Chapter Coordinator
Department: Angeles Chapter
Location: Angeles Chapter Office (Los Angeles, CA)
Reports To: Chapter Director
Supervises: n/a

Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.

Sierra Club is comprised of staff across the country and a network of volunteer leaders and local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.

Scope: The Chapter Coordinator is responsible for keeping the office open and operating and for providing administrative support to the Chapter Director and volunteer leaders. The Coordinator must be informed and organized, and be able to respond accurately and promptly to questions from officers, members, and the general public. This position is crucially important to the success of the chapter's conservation campaigns, educational efforts, and fundraising programs.

The Chapter Coordinator handles daily administrative operations related to fundraising and office management. They also work closely with the Chapter Treasurer on financial matters, the Director and the Fundraising Committee on fundraising campaigns, and chapter volunteers.

Job activities include but are not limited to:

1. Oversees office operations. Coordinates office volunteers, reception, mail systems, filing, purchasing and maintaining office supplies and equipment, maintaining materials inventory and ensuring office space is functional and usable for volunteers.
2. Administrates chapter funds. Processes donations and other monies. Supports fundraising team with timely donation processing. Works with the Chapter Director to understand sources of funding and administrative pathways for reimbursement, properly tracking income and expenses. Submits eligible expenses and related documentation for reimbursement. Coordinates with the chapter Treasurer, Sierra Club Foundation and Finance department, as needed.
3. Maintains chapter financial records in compliance with Sierra Club's record retention policy. This includes the handling of sensitive financial and personnel information. Serves as point of contact for inquiries regarding budgets, reimbursements and proper procedures.
4. Routes Informational Requests. Directs inquiries concerning membership, outings, events, and environmental issues from members, volunteers, and the general public to appropriate volunteer leaders for response. Provides exemplary public relations and customer service for the Chapter. Provides information to volunteer leaders about members' interests, activities, and participation in Sierra Club events.
5. Works with the Chapter Treasurer and Director to track monthly and quarterly budget performance. Records and monitors accounting of expenses and revenues. Handles deposits and maintains accurate bank account balances for the chapter. Ensures the Chapter ExCom, via the finance committee, is informed of chapter revenue and expenses.
6. Manages Chapter data. Becomes familiar with the national Sierra Club membership database; trains volunteers to enter, update, and retrieve data and reviews data accuracy.

The successful candidate must demonstrate the following skills, experience and competencies:

• Accounting and bookkeeping skills. You consistently, efficiently and accurately manage payments, checks, transactions and accounting in accordance with established policy and standard bookkeeping best practices.
• Operational administration. You are able to learn and follow operational practices and you have excellent judgment on when an exception warrants escalation. Able to offer clear guidance to individuals engaged in any sort of financial transaction.
• Highly organized and attentive to detail. You follow up on details, track small pieces of information through a system, and maintain organized records for followup and verification.
• Proficient in paper and digital tools. You use or can learn Quickbooks, Salesforce, Google Drive, email and video conferencing tools to perform the requirements of a hybrid workplace.
• Equity Analysis and Practice. You are aware of your group identities and how they have shaped your life and experiences at work. You have an analysis of how racism and other forms of oppression in society impact relationships, systems and culture. You bring experience and skills for working effectively with colleagues across group identities and position/role.

The strongest candidates will also demonstrate the following skills, experience and competencies:

• Excellent Customer Skills: Ability to interact effectively with volunteers, members, staff, and the general public. Ability to work comfortably and collaboratively in a small team.
• You know how to welcome train and retain volunteers to support chapter functions.
• You engage in strategic planning for the chapter and can interpret how the Sierra Club's strategic framework influences your priorities.

Compensation and Benefits

The salary range for this position is $65,000-$75,000.

This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union or Sierra Employee Alliance, depending on location.

The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.

This is a category 5, non-exempt, represented position.

Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee's manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity.

To Apply

This position does not have an undergraduate education requirement. If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., "B.A. Philosophy"), but please remove any undergraduate and graduate school names.

This anonymous process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision-making process.

Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.

Explore, enjoy and protect the planet.

Salary : $65,000 - $75,000